Executive Assistant

COVETRUS

Covetrus is a global animal-health technology and services company dedicated to empowering veterinary practice partners to drive improved health and financial outcomes. We’re bringing together products, services, and technology into a single platform that connects our customers to the solutions and insights they need to work best. Our passion for the well-being of animals and those who care for them drives us to advance the world of veterinary medicine. Covetrus is headquartered in Portland, Maine, with more than 5,000 employees, serving over 100,000 customers around the globe. Come explore the possibilities in our exciting, fast paced, high volume, work environment!

SUMMARY

The Executive Assistant will work in close partnership with the Sr. Executive and the sales and operations teams. This position requires strong organizational skills, an extremely proactive nature, resourcefulness, and creative problem-solving skills with a willingness to go the extra mile to solve any issue. The executive assistant will be an essential part of the team and have a hands-on role utilizing their knowledge of and experience with PowerPoint, Excel, and other tools to create presentations and effectively communicate data sets through engaging materials.  In addition, the executive assistant will provide administrative support as necessary to the direct reports of the president.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned.

• Serve as the primary point of contact for all matters pertaining to the executive and manage a wide range of administrative and support tasks.
• Expertly manage complex calendar with great attention and detail. Plans, coordinates, and ensures the executive and their direct report leader(s) schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to execs time and office. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Exhibits strong interpersonal and organizational skills, great attention to detail as well as excellent listening, verbal and written communication skills.
• Build rapport to effectively bridge communication between assigned senior leader(s) and others within the organization and externally, operating with tact, able to maintain confidence as necessary.
• Complete critical aspects of deliverables with a hands-on approach providing content creation for presentations and correspondence utilizing Microsoft Office, delivering high quality outputs. May proofread and edit prepared content.
• Proficiently handle all reminders and provide task management support for the executive and their direct reports.
• Organize, manage, and submit expense reports in a timely manner utilizing Concur.
• Responsible for meeting logistics and coordination for virtual and on-site meetings including technology, presentation, preparation and distribution of meeting materials, preparation of meeting spaces, and coordination of catering services.
• Ensures total awareness of business unit initiatives and objectives, and effectively serves as backup coverage for other department and executive leadership team (ELT) administrative assistants.

SUPERVISORY RESPONSIBILITIES

• No

QUALIFICATIONS:

EDUCATION AND/OR EXPERIENCE

• Associates Degree preferred and/or equivalent years of administrative experience.

• Experience of 5+ years as an executive assistant in a C-suite supporting Chief Financial Officer or Chief Operating Officer.
• Strong communication (both written and verbal), leadership and time management skills.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proficient with the use of computers and software programs (Windows, Microsoft Word, Excel PowerPoint, etc.).
• Critical thinking, interpersonal and problem-solving skills.

CERTIFICATES, LICENSES, REGISTRATIONS

• None

COMPETENCIES (SKILLS AND ABILITIES)

• Ability to juggle multiple projects, priorities and re-prioritize as necessary in order to align with current business objectives.
• High level of customer service aptitude.
• High level of motivation, self-starter, ability to quickly identify what needs to be accomplished.
• Excellent communication skills and problem solving abilities.
• Willingness to roll up your sleeves.
• Ability to interact with employees at all levels.
• Well organized and detail-oriented with good follow-up skills.
• Proficient in Word, Excel, Outlook, G