Executive Assistant

EquipmentShare is Hiring a Executive Assistant

Job Summary: We are seeking a highly organized and proactive Executive Assistant to support the CEO, enabling efficient accomplishment of key tasks and initiatives. The ideal candidate is detail-oriented, anticipates needs, and ensures seamless communication across teams, allowing the CEO to focus on strategic priorities. Responsibilities include managing daily administrative tasks, coordinating the CEO’s schedule, liaising with stakeholders, and organizing executive outreach efforts. This role suits a seasoned professional who thrives in a dynamic, entrepreneurial environment, values confidentiality, and can balance multiple priorities with sound judgment and strong communication skills.

Supervisory Responsibilities: None

Duties/Responsibilities:

● Manage sensitive matters with a high level of confidentiality and discretion especially decisions

directly impacting the operations of the companies & engaged entities.

● Prepare presentations, agendas, reports, special projects and other documents in support of

objectives for the organization(s).

● Arrange travel and accommodations. Prepare expense reports.

● Screen incoming telephone calls; take and deliver accurate messages; respond to requests by

gathering and providing information and referring non-routine calls to the appropriate staff.

● Draft and prepare correspondence for announcements, meetings, and organizations that the

executive is involved with

● Represent the company and the Executive in a positive light through great follow-through skills

and sound judgment.

● Be responsive to emails/texts/phone calls, with contact outside normal business hours

● Use discretion, confidentiality, and good judgment in handling all matters.

● Efficiently reading, researching, collecting and analyzing information as needed, in advance.

● Complete adhoc projects as assigned – such as personal events and/or family needs- which may

include coordinating house management - vendors, workers, etc.

● Organize complex calendars and schedules; resolving any scheduling issues proactively with

fore-site for future needs/conflicts

● Provide proactive solutions to logistical and administrative challenges, continuously seeking

opportunities to enhance efficiency.

Required Skills/Abilities:

● Demonstrated experience required working in an executive assistant role

● Proficiency in Google products & preferably Apple products as well (iPad, Mac, etc)

● Strong organizational abilities with attention to detail.

● Effective and professional communication and time management skills; proven ability to meet

deadlines.

● Ability to function well in a high-paced environment, adapting and evolving quickly to changing

needs.

● Flexible hours as dictated by the needs of business for projects and meetings.

Education and Experience:

● At least 4 years of experience serving in an executive support role or similar position is

preferred.

● Bachelor's degree preferred

● Business sense - has a strong business sense and can decipher priorities and make sound

judgment calls when needed.

● Commitment to excellence - perform duties at the highest level possible on a consistent basis.

● Demonstrated discretion, reliability, and trustworthiness in handling confidential information.

● Ability to think outside of the box with a sense of urgency.

Physical Requirements:

● Must be able to lift at least 25 pounds at times.

● Must be able to sit and use a computer for long periods of time.

Why We’re a Better Place to Work

• Competitive salary.

• Medical, Dental and Vision coverage for full-time employees.

• 401(k) and company match.

• Generous paid time off (PTO) plus company paid holidays.

• Stocked breakroom and full kitchen, chef prepared meals daily (breakfast and lunch).

• State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees.

• Seasonal and year round wellness challenges.

• Company sponsored events (annual family gatherings, happy hours and more).

• Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time pe