Executive Assistant - Investor Relations

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. 

Discover Impactful Work

As the Executive Assistant and Administrator for the Investor Relations department, you will provide comprehensive administrative and operational support to the Vice President of Investor Relations in support of the department’s objectives. This role requires strong organizational, analytical, and prioritization skills to manage multiple responsibilities effectively while proactively anticipating needs. You will interact regularly with senior leaders, including the Offices of the CEO and CFO, as well as external stakeholders, and will be entrusted with handling confidential and sensitive non-public information with the highest level of discretion and professionalism.

Location: On-site in Waltham, MA. Relocation assistance is NOT provided. 

• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, which includes a drug screening.

Keys to Success

Executive Assistant and Administrator responsibilities include: 

• Manage complex calendars, coordinate meetings, and track follow-up actions to support the Vice President of Investor Relations and the Senior Director of Investor Relations
• Coordinate domestic and international travel arrangements and prepare expense reports to ensure efficient and seamless travel experiences
• Prepare, edit, and format presentations, correspondence, and reports for executive leadership and external audiences
• Plan and coordinate logistics for meetings, programs, events, and conferences, which may include senior leaders, shareholders, analysts, and other stakeholders
• Provide general office administration and reception support as needed

Investor Relations specific responsibilities include​: 

• Manage correspondence through the Investor Relations email inbox and telephone line, ensuring timely, accurate, and appropriate responses to investor inquiries
• Maintain investor databases to track institutional ownership, engagement activity, and document interactions
• Support the Investor Relations team with functional projects and the preparation of special reports and analyses
• Track, organize, and archive sell-side analyst publications and related materials
• Maintain and coordinate updates to the Investor Relations section of thermofisher.com, ensuring accuracy, consistency, and timely disclosure for all stakeholders

Education 

• HS Diploma required; Associate’s Degree preferred

Experience & Skills 

• Demonstrated success as an executive assistant or administrator, ideally supporting senior leaders within a complex, matrixed, or multinational organization; experience in Investor Relations is preferred
• High degree of integrity, professionalism, and discretion, with the ability to handle confidential and sensitive information responsibly
• Proven ability to independently manage, prioritize, and execute multiple concurrent tasks and deadlines in a fast-paced environment
• Strong organizational and time-management skills, including the ability to coordinate the schedules and priorities of senior executives
• Excellent written, verbal, and interpersonal communication skills, with the ability to interact effectively with executive-level and external audiences
• Ability to anticipate leadership needs by understanding business objectives and exercising sound judgment
• Proficiency with workplace productivity tools, including Microsoft Office (PowerPoint, Excel, Word), and experience with collaboration platforms; familiarity with IR tools (e.g., Bloomberg, FactSet, or similar) is a plus
• Strong problem-solving skills, resourcefulness, and adaptability, with a positive and poised approach in a dynamic, evolving environment
• Willingness and ability to learn new technologies, including emerging AI-enabled tools, to enhance efficiency and effectiveness

Additional Information

• Infrequent domestic travel may be required
• Ability