Executive Assistant II

Title: Executive Assistant II

Salary Range: $48,168.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Non-Exempt

College: KCTCS System Office

Campus Location: KCTCS System Office

Department: Administrative Services / Business Services

Total Rewards

KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Executive Assistant II to the Senior Vice President and Chief Financial Officer provides high-level administrative support to the Senior Vice President/Chief Financial Officer, ensuring the efficient operation of the division. This role requires a proactive, detail-oriented, and highly organized individual who can handle complex tasks, manage confidential information, and interact with a wide range of stakeholders.

The Executive Assistant II will be responsible for managing schedules, coordinating meetings, preparing reports and presentations, and assisting with day-to-day operations within the Senior Vice President/Chief Financial Officer's office. Assist the Senior Vice President/Chief Financial Officer with the management of calendar, respond to emails, process documents, manage travel, facilitate obtaining signatures on relevant documents, prepare project documents and reports, budget management, prepare documents and presentations for all meetings as requested. represent the Senior Vice President /Chief Financial Officer at meetings when needed, take minutes of various groups/meetings, and other duties as requested.

The Executive Assistant II shall also support the Senior Vice President, External Affairs in collecting and preparing documents for Board Meetings, President's Leadership Team meetings and Legislative Meetings and work collaboratively with the Senior Executive Administrator to the President and the Executive Assistant II to the Executive Vice President/Provost, providing backfill for those positions in times of their absence from the office.

Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance.

KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.

Job Duties:

Project Support: Provide administrative support for ongoing projects and initiatives within the Senior Vice President /Chief Financial Officer's office, including coordination with Administrative Services, Technology Solutions and the Fire Commission. Assist with the preparation and research for reports, presentations, and other deliverables.

Document Management: Assist in preparing, organizing, and filing various documents, including confidential reports, presentations, and other administrative materials.

Communication: Serve as the primary point of contact for internal and external communications, including drafting, editing, and proofreading correspondence on behalf of the Senior Vice President /Chief Financial Officer.

Budget Support: Help monitor and track office expenditures and assist in budget preparation and processing of invoices and reimbursements. Also review financial documents for accuracy and consistency.

Relationship Management: Serve as a liaison between the Senior Vice President /Chief Financial Officer and the KCTCS President's Office, as well as other System Office senior leaders, College President's Offices, faculty, staff, students, and external partners, fostering positive relationships across all levels.

Calendar Man