Executive Assistant | HYBRID

ICF has an immediate need for an Executive Assistant to provide support to the Group Leader and Executive Team for our operating group focused on health and social programs. This full-time position will be responsible for a variety of administrative duties. The position is a hybrid role and on-site work will be conducted in Reston, VA.

Responsibilities:

• Serve as gatekeeper and point-of-contact for the Group Leader, modeling utmost confidentiality and professionalism.
• Maintain and manage calendar, appointments, and calls for the Group Leader. Resolve calendar conflicts and manage other operational requests.
• Consulting with corporate travel agents, coordinate travel arrangements for Group Leader including transportation and accommodations, based upon corporate guidelines. Prepare tentative travel plans and suitable alternatives for approval by Group Leader. Serve as general resource for Group Leader; research problems and resolve issues as necessary.
• Track Group Leader travel and meeting activities for expense purposes. Generate expense reports.
• Maintain and continually develop a solid understanding of organizational operations, policies, procedures, and regulations to better anticipate needs and requests. Work flexibly with group staff to manage and expedite group operations, partnering collaboratively with internal services.
• Build strong internal and external relationships and become a go-to resource for corporate and the group executive team.
• As requested, develop agendas, attend team meetings, collect notes and action items, and send follow-ups to team members.
• Lead group event planning and coordination for conferences, meetings, and team building activities.  This includes coordinating venue selection, catering, and any audiovisual equipment needs.
• Ensure that all events are executed smoothly and efficiently, and troubleshoot any issues that may arise.

Basic Qualifications:

• Advanced degree (Associate's or Bachelor's)
• 3+ years of experience supporting senior leadership or executive-level role
• 3+ years of experience supporting and handling details of a highly confidential and critical nature
• 3+ years of experience in MS Office (Word, PowerPoint, Outlook, and Excel)
• 3+ years of experience working with geographically dispersed teams

Preferred Skills/Experience:

• Strong professional communications skills - written as well as verbal/oral
• Ability to take initiative and work independently
• Ability to work with and demonstrate a sense of urgency in all aspects of work
• Experience planning business events
• Experience with MS SharePoint, Mural, and Workday

Professional Skills:

• Demonstrate success supporting a demanding, executive team with a positive attitude
• Proven ability to manage overscheduled calendars through the use of Outlook; including the judgment to screen meeting and message requests to determine appropriate priority level
• Analytical thinker who can identify and weigh different options for solving problems and then make an independent decision on how best to resolve issues
• Self-Starter with strong motivation to succeed
• Strong background and expertise in utilizing organizational skills including attention to detail and ability to prioritize to work within deadlines; diplomatic and strategic with multi-tasking; problem solver, project manager, and ability to work independently
• Able to partner with matrixed teams and leadership across a variety of lines of business

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an ac