Executive Assistant, HBO Documentary

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

This position will support one of the Executive Vice Presidents of HBO Documentary Programming. Candidates must have a strong ability to interact well with all levels of internal management and outside producers and talent in a fast-paced, multi-tasking environment. HBO Documentary Programming is seeking a positive team player who is proactive, detail-oriented, highly organized, a great communicator and a quick-thinking problem solver.

Your Role Accountabilities

• Admin support including high volume scheduling and maintaining a complex, often-changing executive calendar in collaboration with other administrative staff in the unit; arranging executive and talent travel, scheduling calls, video conferences and meetings, maintaining detailed Contacts database; processing expense reports and screening and logging phone calls and emails. Other administrative and clerical duties and ad-hoc projects as assigned

• Maintain centralized tracking for high volume programming, delivery timelines and contacts in coordination with other executives

• Setting and occasionally monitoring video and conference calls; researching background on pitches and topics of discussion, as well as writing summary notes of such meetings when monitoring. 

• Tracking and organizing incoming pitch materials & creative deliverables

• Work collaboratively with assistants and executives across various departments such as production, marketing, media relations, talent relations and content planning

• Communicate with high-level talent and external partners

• Assist in organizing events at HBO and external venues

• The position is NY based, currently with a hybrid work schedule

Qualifications & Experience

• 1-5 years of prior experience as an administrative assistant in the entertainment industry required

• Prior experience with cable/broadcast/streaming outlets and/or documentary production/programming preferred

• Demonstrated interest in the documentary field strongly preferred

• Sharp writing and organizational skills

• Top notch communication skills and propensity to collaborate

• Possess a high degree of professionalism, prioritization and accuracy

• Maintain a high level of confidentiality and diplomacy

• Ability to multi-task and work well under pressure

• Proficiency in Microsoft Office, Google Suite, Sharepoint, Excel, Slack and virtual workspace essentials like Airtable and Zoom

• Proficiency in creating presentation decks for internal and external partners

• Bachelor's degree preferred

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means th