Executive Assistant

WHAT WE DO

Gecko Robotics is helping the world’s most important organizations ensure the availability, reliability, and sustainability of critical infrastructure. Gecko's complete and connected solutions combine wall-climbing robots, industry-leading sensors, and an AI-powered data platform to provide customers with a unique window into the current and future health of their physical assets. This enables real-time decision making to increase the efficiency and safety of operations, promote mission readiness, and protect the environment and civilization from the effects of infrastructure failure.

Role at a Glance

We’re looking for an experienced Executive Assistant to support Gecko’s Chief Operating Officer and Chief Technology Officer. This onsite Pittsburgh role is an opportunity to partner closely with two executives leading critical areas of a fast-growing robotics and technology company.

You’ll create leverage for both leaders by managing complex calendars and travel, anticipating needs, protecting time for the highest-priority work, and ensuring decisions and commitments turn into action. You’ll also partner on key organizational priorities, providing project management, prioritization, and communication support to help both executives operate as effectively as possible.

The strongest candidates combine exceptional organization with sound judgment, curiosity, and the ability to quickly build context. You proactively identify blockers, find ways to increase efficiency, and build strong relationships across the company and with external stakeholders. You are also a natural connector who brings the right people together and helps create alignment across teams. Experience supporting leaders in engineering, product, research, academia, or other technical environments is especially valuable.

What You Will Do

- Own complex calendar management for the COO and CTO, using strong judgment to prioritize competing demands and protect time for the highest-impact work.

- Coordinate domestic and international travel, expenses, meetings, and logistics with a high degree of accuracy and anticipation.

- Build context around executive priorities so you can proactively identify conflicts, prepare materials, surface decisions, and drive follow-through.

- Support leadership meetings, planning sessions, offsites, action tracking, and cross-functional initiatives.

- Oversee select projects from conception through completion, ensuring the right context reaches relevant stakeholders and commitments stay on track.

- Prepare the COO and CTO for important internal and external meetings, including agendas, briefing materials, and follow-up actions.

- Act as a connector across the organization, proactively bringing the right people together, strengthening relationships, and creating opportunities for alignment and collaboration.

- Help manage key external relationships with customers, partners, candidates, advisors, academics, and other stakeholders as needed.

- Partner with other Executive Assistants to coordinate priorities and optimize schedules and operating rhythms across the leadership team.

- Identify opportunities to improve and standardize executive-office processes as Gecko scales.

- Provide in-person support for important internal and external meetings and events, and occasionally manage event logistics end to end.

- Handle sensitive and confidential information with excellent judgment and discretion.

- Work flexibly when business needs require early mornings or evenings and travel up to 20% of the time.

About You

Required Skills (If Applicable)

- 5+ years of executive support experience, including experience supporting VP-, C-suite-, founder-, or similarly senior leaders in a fast-paced organization.

- Demonstrated ability to operate as a trusted partner to senior executives.

- Exceptional judgment and discretion, particularly when handling confidential information and sensitive executive matters.

- Proven ability to anticipate needs, prioritize independently, and make sound decisions without constant direction.

- Experience managing complex calendars, travel, executive meetings, and competing priorities in a fast-moving environment.

- Strong written and verbal communication skills, with the professionalism and executive presence to work effectively with senior internal and external stakeholders.

- Highly organized and detail-oriented, with strong project management and follow-through skills.

- Resourceful, proactive, and comfortable operating through ambiguity and changing priorities.

- A natural connector who builds trust across teams, brings people together, and helps create a strong sense of community around the leaders and teams you support.

- Ability and willingness to work onsite in Gecko’s Pittsburgh office.

Preferred Skills (If Applicable)

- Experience supporting executives or senior leaders in engineering, robotics, hardware, software, produ