Executive Assistant - Filtration & Separation

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer.

Our Filtration and Separation teams provide specialized filtration solutions across various sectors, including filters for bioprocessing, industrial applications and membranes for OEM. By serving industries such as biopharmaceuticals, manufacturing, and commercial water applications, our technology empowers customers and colleagues to make an impact on public health and well-being.

Location: On-site in Waltham, MA. Relocation assistance is NOT provided. 

• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, which includes a drug screening.

Discover Impactful Work

As the Executive Assistant within our Filtration & Separation Division, you will provide comprehensive administrative and operational support to the President and two Vice Presidents, driving our mission to make the world healthier, cleaner, and safer. This role requires strong organizational, analytical, and prioritization skills to manage multiple responsibilities effectively while proactively anticipating needs.

In this key position, you'll serve as a liaison between executives and stakeholders, managing complex administrative functions that enable our leaders to focus on strategic objectives. Your responsibilities will include:

• Providing high-level support by effectively managing calendars, coordinating global travel, and organizing meetings and events
• Handling confidential information with the utmost discretion
• Anticipating needs, offering solutions, and ensuring smooth operations across multiple time zones and business units
• Managing complex schedules and preparing professional communications and presentations
• Processing expenses and completing special projects
• Building strong relationships across all levels of the organization
• Your excellent organizational skills, attention to detail, and ability to prioritize multiple responsibilities will be essential in this role. You'll maintain the highest standards of professionalism and confidentiality while supporting the department's objectives.

How Will You Get Here

Education 

• HS Diploma required; Associate degree preferred

Experience & Skills 

• Expert proficiency in Microsoft Office Suite, including advanced PowerPoint and Excel skills
• Outstanding written and verbal communication abilities with excellent attention to detail
• Proven ability to handle confidential information with discretion and sound judgment
• Strong organizational and time management skills to handle multiple priorities
• Experience coordinating complex international travel and managing detailed logistics
• Ability to work independently and identify/resolve issues
• Exceptional interpersonal skills for interacting with all levels of the organization
• Demonstrated ability to adapt to changing priorities and work flexible hours when needed
• Ability to collaborate effectively in a global, matrix environment
• Proficiency with expense management systems and virtual meeting platforms
• Strong problem-solving capabilities and project management skills
• Professional communication style and presence

What Sets This Opportunity Apart

• Join a globally renowned company at the forefront of scientific innovation.
• Collaborate with a team of ambitious professionals who are passionate about making a difference.
• Contribute to the success of a company that is dedicated to improving human health and well-being.
• Work in a dynamic and fast-paced environment where your skills and contributions will be valued.
• Access opportunities for professional growth and development within the organization.

At Thermo Fisher Scientific Inc., we are committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and value the strengths and perspectives that each individual brings to our team. We strive to provide reasonable accommodations and adjustments to applicants and employees with disabilities to ensure equal access to employment opportunities. If you require any accommodations or adjustments during the application process or throughout your employment, please let us know.

Join our exceptional team and take the next step in yo