Executive Assistant, Education

About the Metropolitan Museum of Art

The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online.

Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world.

At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity. 

Respect: Engage one another with collegiality, empathy, and kindness, always.

Inclusivity: Ensure that all are and feel welcome and valued.

Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.

Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.

Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve. 

GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

As the Executive Assistant , you will provide administrative support to the Chair of Education. Utilizing high emotional intelligence and communication skills, you will develop constructive relationships with internal and external stakeholders including Trustees, donors, the Education Visiting Committee, external education communities and Museum staff. You will assist in coordinating education initiatives, events, communications and research. You will develop trust both within and outside of the department and act as a liaison between the Chair and internal and external stakeholders.

PRIMARY RESPONSIBILITIES & DUTIES:

• Strategic management, oversight and support of the Education Chair’s calendar, including assisting in the preparation and distribution of materials for internal and external parties

• Manage the logistical support for meetings, presentations, events and programing by developing agendas, coordinating presentation decks, and writing talking points to ensure smooth operation. 

• Prepare meeting reports and record minutes for the Education Visiting Committee, Education Departmental meetings and other organized events.

• Under guidance and supervision of the Chair and Development liaisons, manage and support a relationship strategy for Education donors, committees and community partners.

• Coordinate logistical details for departmental newsletters, presentations, talks, meetings and social events.

• Under guidance and supervision of the Chair and Development liaisons, plan, produce and manage logistics for small and large scale events and other special projects as assigned.

• Prepare supporting materials for Chair in preparation of meetings and events.

• Coordinate all travel arrangements, prepare detailed travel itineraries, and oversee expense reports related to travel as well as other general expenses for reimbursement

• Serve as point of contact for staff and other individuals who wish to reach the Chair; respond to or reroute on behalf of the Chair, when appropriate

• Draft correspondence, handle mail, and screen phone calls; Maintain an organized filing system

• Draft Education Updates for the Management Team meetings and other notable meetings

• Assist with general office functions –phone support, escorting guests, office maintenance and ordering supplies, etc.

• Other related duties as assigned

• Evening and weekend hours as needed.

REQUIREMENTS & QUALIFICATIONS:

• Bachelor's degree or equivalent experience required

• 5 years of administrative office, business, or related experience

• Proven experience with a variety of administrative tasks including filing, answering phones, and managing an executive calendar.

• Experience planning, producing and managing logistics for events

• Experience in Arts Administration

• Excellent communication skills and ability to work well in a complex production oriented, deadline driven department

• Excellent organizational skills, detail oriented, and ability to manage multiple tasks simultaneously

• Ability to proactively build strong relationship