Executive Assistant - Clinical Network Administration - Ave North

Christiana Care is looking for a full-time Executive Assistant to provides administrative support to senior leaders, ensuring effective organization and maximizing productivity. Responsibilities include coordinating meetings, preparing agendas, recording minutes, and supporting system-wide functions. The role directly supports the Physician Executive and Network Development team on calendar management, outreach, and communications, as well as collaborating with the Senior Executive Assistant for coverage and project support. Serving as the main contact for internal and external interactions, the position demands strong attention to detail, adaptability, and excellent communication skills.

Are you passionate about serving our patients with Love and Excellence? If so, consider applying for this position and upload your updated resume at the time of application!

ChristianaCare is a nonprofit health system with a mission of service. We believe that the key to providing truly excellent health care is to partner with our patients and their families, building a system of care that is effective, affordable and valuable to everyone who is touched by it.

Principal duties and responsibilities:

• Coordinate schedules for Physician Executive and other members of the Network Development team, maintaining strong relationships across the system and with external stakeholders.
• Support project managers with assigned tasks.
• Partner with administrative staff for efficient scheduling.
• Communicate on behalf of the Physician Executive regarding program initiatives.
• Facilitate and manage executive’s complex calendar, appointments, and itineraries, including travel.
• Provide administrative support to include meeting minutes, agendas, correspondence, scheduling, Power Point presentations, and Excel spreadsheets.
• Timekeeping data management and expense reporting.
• Tracking smooth communication between executive office and departments.
• Anticipate executive’s needs and ensure readiness for daily activities.
• and reporting CME activities.
• Research and support special projects and system-wide initiatives as the need arises.
• Prioritize and follow up on incoming issues, determining next steps.
• Maintain confidentiality at all times.
• Perform other related duties as the need arises

Work Hours: Day Shift

Education and experience requirements:

• High School diploma is required. Bachelor's degree preferred
• 5+ years of administrative support experience.
• Project coordination experience is preferred.
• Demonstrated experience in supporting a team and building collaborative relationships.
• Demonstrated experience and ability in successfully utilizing "soft skills" or "people skills.

Knowledge, skills and abilities requirements:

• Effectively handle competing priorities in a self-directed environment.
• Manage multiple tasks under pressure.
• Coordinate complex scheduling and communications.
• Adapt and innovate when faced with setbacks.
• Proficient in workforce management tools (e.g., Microsoft Office Suite, Outlook, SharePoint, OneNote).
• Strong organizational, verbal, and written communication skills; excel at managing expectations.
• Understand business needs and build customer trust.
• Willing to learn about the health care environment and ChristianaCare’s culture.
• Support operational and capital budgeting.

About ChristianaCare

ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 'Best Hospital' in the Philadelphia region out of more than 90 hospitals. To learn more click on this link https://www.youtube.com/watch?v=AZtpU0ib3t8

ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job applica