Executive Assistant

<h1><strong>About Us</strong></h1> <p>Climate Lead empowers philanthropic leaders everywhere to take immediate and far-reaching climate action. Climate Lead equips new climate philanthropists with the information and insights they need to drive transformative solutions by serving as an impartial guide. We cut through the complexity by curating roadmaps in partnership with a diverse network of experts to help philanthropists make a bold impact on climate from day one.</p> <p><strong>Summary</strong></p> <p>Reporting to the Chief Advisory Officer, the Executive Assistant plays a key role in optimizing the work of the CAO and the VPs of Philanthropic Advising and Impact-First Investing. This role will own schedule coordination, arranging travel, and meeting logistics for the three Advisory Team leadership roles, and is responsible for supporting the daily work of the CAO.&nbsp;&nbsp;</p> <p><strong>Managerial Responsibilities</strong></p> <p>This role does not have any managerial responsibilities.</p> <p><strong>Essential Duties and Responsibilities</strong></p> <p>Executive Support to the Chief Advisory Officer (75%)</p> <ul> <li>Manage the CAO’s calendar and time, performing complex scheduling across global time zones, actively maintaining project time requested, ensuring that issues and schedules are shared as appropriate.&nbsp;</li> <li>Arrange CAO’s international and domestic travel, meeting space, agendas, written materials, and assemble documents as needed to prepare for each.</li> </ul> <ul> <li>Ensure the CAO is fully briefed and prepared for meetings, events, and trips by proactively providing or obtaining background information for these commitments.</li> <li>Correspond with important stakeholders and partners on behalf of the CAO, including being copied directly into scheduling threads to ensure seamless continuity and timely response.&nbsp;</li> <li>Ensure that files, both electronic and paper, are organized and current using Climate Lead’s systems.</li> <li>Proactively manage, complete, and process own expense reports as well as reports for the CAO. Provide support to CAO in processing invoices and contracts.</li> <li>Generate and implement ideas for systems, programs, and operational improvements to support the Advisory team and CAO’s work.</li> </ul> <p>&nbsp;</p> <p>Administrative support to VP of Philanthropic Advising and VP of Impact-First Investing (25%)</p> <ul> <li>Manage the VP PA’s and VP IFI’s calendars and time, performing complex scheduling across global time zones, actively maintaining project time requested, and ensuring that issues and schedules are shared as appropriate.&nbsp;</li> <li>Arrange VP PA’