Executive Assistant

<p>Headquartered in Toronto, the Canada Infrastructure Bank (CIB) is responsible for investing in new infrastructure projects. The CIB’s mission is to work with provincial, territorial, municipal, federal, Indigenous and private sector investor partners to transform the way infrastructure is planned, financed and delivered in Canada.</p> <p>The Executive Assistant will be responsible for providing administrative support to the executive leader of our Commercial Infrastructure team. The core responsibilities will include calendar management for the supported team members comprising of internal and external meetings with stakeholders and government officials, email management, expenses/budget planning support, and organizing and tracking key deliverables for the supported team members. The Executive Assistant will also act as backup administrative support for other team members as needed.&nbsp;&nbsp;</p> <p>The ideal candidate will be a self-starter who possesses a positive, team-player mindset. This role requires someone with strong interpersonal skills who is proactive at problem-solving.&nbsp;</p> <p><strong>Your responsibilities include:</strong>&nbsp;</p> <ul> <li>Manage calendar of appointments; plan and coordinate supported Executive schedules and proactively prioritize and manage requests for access to their time</li> <li>Establish positive and productive relationships with executive assistant counterparts within the CIB, and externally as required</li> <li>Keep the supported Executive(s) well informed of upcoming commitments, and proactively identify forward-looking commitments that need attention</li> <li>Arrange, confirm, and prepare briefings for scheduled meetings by obtaining relevant background information, materials, and supporting documents prior to each meeting to properly prepare the Executive(s)</li> <li>Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, and within deadlines</li> <li>Utilize project management skills to help organize, track and follow up on corporate initiative timelines and critical paths that are the responsibilities of Executive(s)</li> <li>Make travel and other logistics arrangements and prepare itineraries and agendas, and complete expense reports, for Executives and their senior management team within the Travel &amp; Hospitality guidelines</li> <li>Monitor the Executive’s mailbox (where applicable), flagging high-priority messages, organizing their to-dos and responding and/or sending emails on their behalf when needed</li> <li>Plan, organize, and manage various virtual and on-and-off-site meetings and special events, including meetings with employee(s) and with stakeholders, industry groups, researchers, and other external parties</li&g