Executive Assistant, AI/ML Programs

The Chan Zuckerberg Initiative was founded by Priscilla Chan and Mark Zuckerberg in 2015 to help solve some of society’s toughest challenges — from eradicating disease and improving education to addressing the needs of our local communities. Our mission is to build a more inclusive, just, and healthy future for everyone.

The Team

CZI supports the science and technology that will make it possible to cure, prevent, or manage all diseases by the end of this century. While this may seem like an audacious goal, in the last 100 years, biomedical science has made tremendous strides in understanding biological systems, advancing human health, and treating disease. 

At the Science and technology team, we build open-source software tools and AI technology to accelerate biomedical research. 

CZI’s work in science includes grantmaking programs, open-source software development, and close collaboration with its partner institutes at the Chan Zuckerberg Biohub Network. The CZ Biohub Network includes the San Francisco, Chicago, and New York Biohubs as well as the Chan Zuckerberg Imaging Institute. CZI also collaborates with institutional partners like the Kempner Institute for the Study of Natural & Artificial Intelligence at Harvard University. Join us in accelerating science.

The AI/ML team is embedded in Science and technology and is chartered to leverage one of the largest computing systems dedicated to nonprofit life science research in the world to advance biomedical research. This new effort will provide the scientific community with access to predictive models of healthy and diseased cells, which will lead to groundbreaking new discoveries that could help researchers cure, prevent, or manage all diseases by the end of this century.

As an Executive Assistant on the AI/ML team, you will support the operations of a team that applies and optimizes state-of-the-art models in artificial intelligence and machine learning to solve important problems in the biomedical sciences aligned with CZI’s mission. You will work on a team responsible for developing and deploying ML models that use data developed by CZI and research partners all for the purpose of contributing to greater understanding of human cell function.

The Opportunity

The Executive Assistant will be responsible for providing high value executive assistant support to the Artificial Intelligence and Machine Learning functions with a focus on the Head of Artificial Intelligence and Head  of Product, Science Technology for CZI.  The scope includes scheduling meetings; managing time; handling or assisting with a multitude of team logistics, such as onboarding, offboarding, Google Groups maintenance; liaising with members of the Leadership Team; and other duties as they arise. This is an opportunity to support a program that interacts with top researchers, technology leaders, grant makers, and others seeking discoveries to prevent, manage, and cure disease. 

The Executive Assistant acts as a liaison and representative for the Science team so the person in this role must have strong communication skills, be able to work independently, and solve problems creatively.  As a member of the Science Operations team, you’ll also help build, grow and continuously improve internal operations for CZI’s Science initiative.

What You'll Do

• Manage an extensive array of administrative tasks for the senior leader(s) that requires you to organize logistics both in advance and with last-minute changes: wrangle hectic calendars and prioritize time, prepare materials, book travel, plan events, etc.
• Serves as an extension to those supported by preparing and editing presentations, memoranda, documents, and widespread communications for use in discussions and meetings. 
• Researches best practices to achieve operational excellence throughout CZI. 
• Removes obstacles to ensure critical deadlines are achieved. 
• Works on frequent and diverse projects and problems requiring the judgment and discretion for obtaining solutions within generally defined practices and policies.
• Ensure the Science team is aligned with CZI by maintaining communication across multiple platforms and calendar scheduling
• Support leadership and other administrative team colleagues build and nurture an inclusive hybrid work environment that values collaboration, open and communication, and recognizes differences in working styles and preferences.
• Coordinate and facilitate effectively across different organizations and individual types, from prominent scientists and business leaders to students and local logistics operations.

What You'll Bring

• 5+ years experience as an administrative or executive assistant, with a strong preference for experi