Executive Assistant A

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Executive Assistant A

Job Profile Title

Executive Assistant A

Job Description Summary

The Penn Medicine Center for Health Justice (CHJ) and the Penn Medicine Nudge Unit seek an experienced and passionate Executive Assistant. This role will directly support Dr. Eugenia C. South (Faculty Director CHJ and Associate Vice President of Health Justice) and Dr. M. Kit Delgado (Faculty Director Nudge Unit) as they lead cutting-edge science, community action, and health system transformation. The Center for Health Justice vision is to achieve health through racial, economic, and environmental justice for Black, Brown, and other people and neighborhoods harmed by structural inequities. The Nudge Unit vision is to make the right choice for health the easy choice by designing, testing, and implementing behavioral interventions that steer decisions toward higher-value care, better patient outcomes, enhanced public health, and greater health equity. Both groups sit within the Penn Medicine Center for Health Care Transformation and Innovation (CHTI).

Job Description

Job Responsibilities

• Manage, coordinate, schedule and maintain complex calendars for Drs. South and Delgado. Oversee all travel arrangements and expense reimbursements.
• Act as liaison with internal and external constituents. Review, process, and respond to incoming and outgoing correspondence, mail, invitations, documents, and other materials. Coordinate the drafting of responses and prepare final documents for signature. Manage highly sensitive and confidential communication.
• Prepare reports and presentations. Collect and compile materials and other information for internal and external meetings. Provide staff support for committees, meetings; participate in meetings.
• Oversee administrative operations for CHJ and Nudge Unit in partnership with Center/Unit leadership teams and develop center-wide processes and procedures. Anticipate and track critical dates, events, and associated action