Jobs and Careers

Executive Assistant 2

San Jose, United Statesfull_timeVerifiedPosted 8 Apr 2026

About the role

Company Description

At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole.

We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™.

We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future.

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

Job Description

We are seeking a highly proactive and detail-oriented Executive Assistant 2 to support senior leadership. This role goes beyond traditional administrative support—you will act as a strategic partner who anticipates needs, protects executive time, and ensures day-to-day operations run seamlessly.

The ideal candidate is exceptionally organized, thinks several steps ahead, and brings strong judgment, discretion, and a solutions-oriented mindset.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive Support & Time Management

Manage complex, high-volume calendars across multiple time zones
Prioritize and optimize schedules to align with business goals
Proactively identify conflicts and resolve them before they arise
Protect executive time by filtering requests and ensuring focus on highest-impact work

Anticipation & Strategic Support

Anticipate leader needs and prepare materials, context, and next steps in advance
Think 10 steps ahead to ensure leaders are prepared for meetings, decisions, and travel
Track priorities, follow-ups, and key deliverables to keep initiatives moving forward
Act as a trusted partner in helping the leader stay organized, effective, and focused

Expense & Travel Management

Manage expense reporting accurately and in a timely manner
Coordinate complex domestic and international travel, including itineraries and logistics
Ensure seamless travel experiences with contingency planning as needed

Event Planning & Coordination

Plan and execute internal and external meetings, offsites, and team events
Manage logistics including venues, agendas, materials, and communications
Ensure events run smoothly and reflect a high level of professionalism

Project & Operational Support

Support cross-functional projects by tracking timelines, deliverables, and stakeholders
Help drive operational efficiency through organization and process improvements
Maintain documentation, reports, and communication updates as needed

Executive Effectiveness & Balance

Help the leader maintain balance by managing workload, scheduling breaks, and reducing friction
Create space for strategic thinking by handling administrative and operational complexity
Serve as a gatekeeper and facilitator to ensure sustainable pace and effectiveness

Qualifications

REQUIRED

3–6+ years of experience supporting senior leaders or executives
Expert-level calendaring and organizational skills
Strong project management and multitasking abilities
High level of discretion and professionalism
Excellent communication and stakeholder management skills
Ability to anticipate needs, problem-solve, and operate with minimal direction
Proficiency with productivity tools (e.g., Outlook/Google Workspace, Excel, collaboration tools)

SKILLS