Jobs and Careers

Executive Administrator

United StatesRemotefull_timeVerifiedPosted 10 Jun 2026

💰 $100,000/yr($80,000/yr – $100,000/yr)

About the role

$80,000 - $100,000 base salary range + annual bonus potential!
100% remote in the United States, however, due to state-specific regulatory requirements, Potbelly does not currently support remote work from the following states: Alaska, California, and Hawaii. To be considered for this position, you must be able to perform the role from a state not listed above at the time of hire and for the duration of employment.

Do you hunger for more? Potbelly Sandwich Shop is looking for friendly and outgoing people who enjoy working in a fast-paced, friendly environment. We are where good vibes and great careers are a way of life! What started as a small antique store in 1977 has become a nationally recognized neighborhood sandwich shop with over 400 locations across the United States. But toasty sandwiches are only as good as the people behind them. And yeah, we've got the best. Ready to join our growing Potbelly Nation?

What’s In It For You**:

Competitive pay with performance-based annual raises!
Medical, Dental & Vision Insurance
Domestic Partnership Benefits
Paid Parental Leave
FSA and HSA with Employer Contribution
Commuter Benefit Program
Retirement Savings 401(k) WITH company match
Employee Assistance Program
Paid Time Off
Discount Program
Flexible Work Schedule
Career growth opportunities

**If hired, you must meet and maintain all eligibility requirements to qualify**

Job Title: Executive Administrator

Department/Function: Executive Support

Location: Support Center

Reports to: CEO

Job Level 1

Job Band - Specialist/Administrator

Full-Time - Exempt

GENERAL DESCRIPTION

This Executive Administrator (EA) serves as the strategic right hand of the CEO and also supports as needed to the leadership team. This role ensures the executive's time is leveraged for maximum business impact while serving as a liaison between executive leadership and internal/external stakeholders. The EA drives efficiency through expert-level calendar, meeting, travel and board management, anticipating business needs and embodying discretion, professionalism and proactive problem solving.

FOCUS

Responsibilities

Complex calendar and time management including monitoring, updating and prioritization utilizing expert judgment and strong decision-making skills. Ensures the CEO and additional executive’s schedules are followed and respected.
Arrange complex and detailed domestic and international travel plans, itineraries, and agendas, and compile documents for travel-related meetings.
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, and following up appropriately.
Serves as strategic "gatekeeper" for direct access to the CEO and additional executive's time and office
Screens emails and mail and responds to/directs business inquiries to appropriate individuals for CEO.
Drafts, reviews and edits regular and confidential correspondence, presentations, announcements and reports.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO and/or additional executives, including those of a sensitive or confidential nature, determines appropriate course of action, referral, or response.
Communicates directly, and on behalf of the CEO, with Board members, and senior leaders on matters related to the CEO's initiatives.
Lead key cultural initiatives (Example: Summer of Service Program, Employee Appreciation Day, Holiday Gift program)
Lead all aspects of board operations: calendar, governance documentation, committee and board meeting logistics and board documentation
Coordinates special projects and complex meeting requests as necessary including Senior Leadership Meetings, , ,Functional leadership meetings, Director and Officer meetings, Townhall Meetings Responsibilities include agenda creation, minut