Jobs and Careers

Executive Administrative Support I - TS/SCI w/Poly

General Dynamics Information Technology

United Statesfull_timeVerifiedPosted 30 Aug 2024

💰 $134,550/yr($99,450/yr – $134,550/yr)

About the role

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

None

Job Family:

Business Administration

Job Qualifications:

Skills:

Calendar Management, Communication, Microsoft Office, Office Administration, Travel Planning

Certifications:

Experience:

8 + years of related experience

US Citizenship Required:

Yes

Job Description:

Your Impact

Own your opportunity to serve as a critical component of our nation’s safety and security. Make an impact by using your expertise to protect our country from threats.

Job Description
HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT II WILL MAKE AN IMPACT

Serve as liaison between the designated government staff and other managers, and staff.
Coordinates the workflow of multiple critical issues within a continuously adapting schedule for the assigned staff, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within the Agency, Congress, other Intelligence Community organizations, and the private sector.
Maintains an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external interrelationships, styles, and methods of operations.
Performs a comprehensive range of direct executive office support for a designated staff of 4-6 individuals
Maintains a schedule of appointments that involves maintaining calendars, arranging transportation, reserving conference rooms and coordinating with other attendees.
Prepares background books and/or talking points papers, as needed.
Monitors and coordinates e-mail for action items and gleans items from staff meetings and weekly reports that require action; creates a system to generate reminders of completion deadlines.
Answers phones: places, screens, and refers calls to appropriate Agency resources; takes messages and follows-up accordingly to ensure adequate resolution of issues and concerns.
Prepares for visitors by initiating or passing any needed security clearances and escorts visitors as needed.
Disseminates the executive’s schedule to appropriate staff and acts as liaison between the Senior Executive and others.
Receives, sorts, and screens incoming mail; categorizes and prioritizes response needed.
Develops and maintains accurate records and files management systems.
Makes travel arrangements and itineraries. Accurately prepares expense statements.
Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment.
Back-up support is provided within component divisions as needed.

WHAT YOU’LL NEED TO SUCCEED

Position requires active Top Secret/SCI with Polygraph clearance.
Bachelor’s Degree and a minimum of five (5) years of relevant administrative professional experience, or a minimum of nine (9) years of relevant administrative professional experience.
Minimum one (1) year of experience working within the IC performing the Contractor Performance Requirements listed in this SOW for this labor category.
Demonstrated successful use of MS Office Suite applications at Advance level to complete routine to highly complex tasks.
Excellent oral and written communication skills sufficient to compose and deliver responses to customers’ routine to highly complex questions in a clear and concise manner.
Excellent customer service skills, demonstrated by anticipating and responding to the assigned Senior Executive’s requirements.
Analytical skills sufficient to assess and interpret highly complex information from multiple sources and draw insightful conclusions.

WHAT GDIT CAN OFFER YOU