Executive Administrative Assistant - Sales

Company Information

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR designs and manufactures advanced diesel engines and also provides customized financial services, information technology and truck parts related to its principal business.
 
Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services — you can develop the career you desire with PACCAR. Get started!

Peterbilt Motors Company

On highways, construction sites, city streets, logging roads - everywhere our customers earn their living - Peterbilt's red oval is a familiar symbol of performance, reliability and pride.

Peterbilt has reigned as America's premium quality truck manufacturer since the company's founding in 1939. Our dedication to deliver products and services focused on improving customers' performance, image, profitability and peace of mind truly makes Peterbilt the Class of the industry.

Requisition Summary

Job Responsibilities

• Provide administrative support to the Sales team, Inside Sales staff, and Executive leadership, supporting approximately 70 personnel.
• Collaborate with Marketing to develop and distribute sales collateral and support related projects.
• Support Inside Sales operations by managing office supplies, calendar orders, purchase orders (POs), and check requests.
• Oversee procurement, receiving, and shipping of business cards, promotional items, customer gifts, and all Sales department materials. Administer purchase orders, check requests, DAVIE license orders, and overall sales purchases.
• Process IT and service requests for Sales personnel and coordinate administrative workflows related to onboarding, transfers, and retirements. Maintain internal communication platforms to facilitate efficient information sharing.
• Coordinate and execute sales plant tours and pilot reviews, managing all logistics including chassis handling, vehicle detailing, venue bookings, catering, accommodations, customer gifts, and related dinner reservations.
• Provide broad administrative support including call screening, correspondence, report and presentation preparation, file management, travel planning, and meeting coordination. Prepare executive-level presentations and complex agendas to support department managers and staff.

Job Responsibilities Cont.

• Manage complex travel itineraries, calendar scheduling, meetings, and oversee executive expense report submission and reconciliation in line with company policies.
• Maintain professionalism and confidentiality when handling sensitive information.
• Ensure compliance with corporate licensing requirements and regulatory standards.
• Plan, coordinate, and support major department events such as conventions, customer tours, Mid-Year Sales Meeting, Dealer Sales Council, and National Sales Meeting.
• Arrange accommodations, transportation, and catering services for events and travel, including hotel bookings, car services, meal reservations, and on-site catering.
• Negotiate, coordinate, and execute event contracts to secure necessary services and venues.
• Assist with event registration and manage logistics for off-site meetings.
• Provide occasional break relief support for the Receptionist as needed.

Required Qualifications

• High School diploma/GED equivalent required, Bachelor's degree preferred. 
• 1+ years of experience required.
• Advanced working knowledge of Microsoft Office, including MS Access, MS Excel, MS Word, and MS Po