Executive Administrative Assistant

Requisition ID:  83367 

Florida Power & Light Company is America’s largest electric company, providing clean, affordable, and reliable electricity to more than 12 million people in Florida. We operate one of the cleanest power generation fleets in the U.S. and our reliability is among the best in the nation. Our goal is to achieve Real Zero carbon emissions from our operations by 2045 by expanding our solar capacity, increasing battery storage and bringing new renewable energy opportunities to Florida, while improving customer affordability and reliability. Are you interested in becoming a game-changer in the energy industry?  Join our world-class team today! 

 

Position Specific Description

The position provides executive administrative support for NextEra Energy’s Vice President Internal Audit. This role will also support our Internal Audit Department. 

 

A successful candidate will be able to handle multiple priorities while maintaining the highest quality work product and confidentiality. The qualified individual must be detail-oriented and proficient in Microsoft 365 tools, including Word, Outlook, and PowerPoint. Candidates should have the ability to communicate effectively with senior executives, problem solve, and be solutions oriented.

 

Executive administrative support responsibilities will include, but are not limited to:

• Accurately maintaining Executive’s calendar working through conflicts as they arise
• Playing the lead role in coordinating all aspects of meetings and conference calls (attendees, meeting space, supplies, refreshments, AV support)
• Arranging travel & preparing itineraries
• Assisting with audit committee planning and preparation (example: draft PowerPoint decks, agendas, deadlines, etc.)
• Assisting with drafting the department newsletter

 

Internal Audit department support responsibilities will include, but are not limited to:

• Event planning and assisting with coordinating and scheduling department strategic initiatives (examples: annual risk planning process, department meetings, Knowledge Cafes, etc.)
• Maintaining office and refreshment supplies for the teams in Juno Beach and the LFO
• Assisting with Employee onboarding and offboarding administrative tasks
• Assisting with AuditBoard administrative tasks (example: entering and closing audits in AuditBoard)
• Facilitating audit independence checks
• Providing general office and administrative assistance and guidance with a positive attitude

Job Overview

This job provides secretarial and administrative support directly to executives. Employees in this role exercise confidentiality, tact, and diplomacy.

Job Duties & Responsibilities

•   Receives, screens and directs incoming calls, visitors, mail and e-mail
•   Manages schedules, appointments and calendars
•   Arranges business travel, coordinates meeting arrangements and processes expense reports
•   Maintains strict confidentiality and effectively and willingly adjusts to changes in priority and direct