Executive Administrative Assistant (International Opportunity)

Company Description

International SOS Government Medical Services, Inc. delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services, Inc., headquartered in Houston, Texas provides contracted healthcare support to Government defense and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com

Job Description

The Executive Administrative Assistant is responsible for assisting with day-to-day/administrative duties for the hospital.      

Key Responsibilities:

• Track and assist with in processing and out-processing personnel (PCS and TDY). 
• File and retrieve documents and reference materials. 
• Collect data and prepare reports and documents. 
• Arrange and co-ordinate meetings and events. 
• Record, transcribe and distribute minutes of meetings. 
• Monitor, screen, respond to and distribute incoming communications. 
• Answer and manage incoming calls. 
• Receive and interact with incoming visitors. 
• Liaise with internal staff at all levels, while maintaining confidentiality.  
• Track and report facility and environmental issues. 
• Manages office inventory and equipment by performing consistent stock checks, anticipating needed supplies, placing orders for supplies.  
• Schedules maintenance for equipment service and repairs as needed.  
• Actively participates in day-to-day office activities, including a variety of meetings and task force groups to improve procedural processes, obtain approvals, and remain abreast of new developments and policy requirements.  
• Actively participates in Mass Casualty exercises and events. 
• Completes required organizational compliance education, including assigned requirements that are client-specified, for Joint Commission Healthcare Staffing Services certification or other regulatory bodies.   

This list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above. 

Qualifications

Basic Requirements/Certifications:  

• Three (3) years’ experience providing administrative support. 
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office     Suite. 
• Knowledge of standard office administrative practices and procedures. 
• Current American Heart Association Basic Life Support (BLS) certification. 

Education Required: 

• Associate's degree from an accredited community college in Business, or similar discipline   

Physical Requirements: 

• Work is normally performed in a typical interior/office work environment. 
• Work involves sitting and standing for prolonged periods of time. 
• May require bending, stooping and lifting up to 15 lbs. 

Other Special Qualifications: 

• Must be able to read, write & speak English to effectively communicate  
• This position is unaccompanied.   
• US Citizen or Permanent Resident Card is required.    
• US DOD CNACI or the ability to obtain one is required.  
• A valid passport is required and must be in your possession prior to relocation. 

Additional Information

Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data. 

Benefits – Full-time positions are eligible for our comprehensive and competitive