EXECUTIVE/ADMIN ASSISTANT

Memorial Community Hospital is seeking a proactive and dedicated Executive Administrative Assistant to support our Senior Leadership Team and contribute to the smooth operation of our organization. This is an exciting opportunity for a highly organized professional who thrives in a dynamic environment and is eager to take initiative across a variety of projects.
At MCH, we are more than just a hospital—we are a community dedicated to healing, nurturing, and promoting wellness.
Position Overview
As the Executive Administrative Assistant, you will provide high-level administrative support to hospital leadership, manage complex calendars, coordinate meetings, and oversee key projects. You’ll play a vital role in ensuring efficient operations and fostering a collaborative, professional environment.
Schedule: Monday–Friday, 8:00 AM–4:30 PM
Flexibility required for occasional meetings outside regular business hours.
Key Responsibilities:
• Prepare and coordinate materials for Board of Directors, Senior Leadership, and Management Team meetings, including agendas, documentation, and record-keeping.
• Maintain confidentiality in all aspects of sensitive information, including staff performance, contracts, and medical staff matters.
• Manage executive calendars, schedule meetings, and coordinate logistics including room setup and AV needs.
• Track committee decisions and ensure timely follow-up and documentation.
• Draft and respond to correspondence, memos, and inquiries independently.
• Arrange travel for Senior Leadership Team members.
• Support employee recognition programs, special events, and educational initiatives.
• Perform general administrative duties such as filing, mail handling, and supply coordination.
• Oversee contract management and digital signature systems to ensure efficient document execution.
What We’re Looking For:
• A positive, professional demeanor with exceptional customer service skills.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.
• Discretion in handling confidential and sensitive information.
Qualifications:
• High school diploma or equivalent required; college degree preferred.
• Licensed Notary Public or willingness to obtain upon hire.
• Minimum of 3 years of administrative/secretarial experience required.
• Experience in a healthcare or hospital setting strongly preferred.

Benefits Package:
• Competitive compensation and benefit package
• Paid Time Off
• Health, Dental, and Vision insurance at competitive rates
• Basic Life and AD&D insurance provided by MCH
• Short and long-term disability coverage provided by MCH
• 401(k) and Roth Retirement Plan with company match
• Employee Assistance Program
• Wellness Program
• Tuition Reimbursement
• Employee Discounts


Equal Opportunity Employer: Memorial Community Hospital & Health System is an Equal Opportunity employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law.