Events Specialist

About Us:

At the forefront of medical discovery as it relates to understanding the causes of obesity, diabetes, cardiovascular disease, cancer and dementia, Pennington Biomedical Research Center is a campus of Louisiana State University and conducts basic, clinical and population research. The Center includes Basic Science, Clinical Research, and Population and Public Health, enabling both focused research and translational science. Research at Pennington Biomedical is supported broadly by multiple NIH Research Centers, and includes approximately 65 faculty and 20 postdoctoral fellows who comprise a network of 44 laboratories and 13 highly specialized core service facilities. Pennington Biomedical is located within state-of-the-art research facilities on a 222-acre campus in Baton Rouge, Louisiana.

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Job Posting Title:

Events Specialist

   

Position Type:

Professional / Unclassified

   

Department:

LSUPBRC ExD - Ed - Scientific Education (John D Lovelace (00080129))

   

Work Location:

LSU - Pennington Biomedical

   

Pay Grade:

Professional

   

Job Description:

Pennington Biomedical Research Center, a world-renowned academic research institute of Louisiana State University, is seeking an Events Coordinator in the Division of Scientific Education.

The Coordinator/Specialist - Events will provide support for development/coordination of internal communications, conferences/symposiums, trainings, and community events such as planning, fundraising, budgeting, logistical support, and full meeting/event coordination.

Major Responsibilities

​Meeting & Event Planning, Logistics, and On-Site Coordination

• Coordinate facilitating services for events including venue selection and reservation, accommodation and transportation for participants, seating, catering, signage, displays, audiovisual, special needs requirements, printing, and communication with event security. Determines objectives and requirements for events included but not limited to meetings, conferences, and conventions.

• Inspects event facilities to ensure that they conform to event or meeting requirements. Coordinates setup and breakdown of meeting and/or event space, as needed.

• Coordinates the development of programs, agendas, budgets, and services according to event requirements.

• Liaise with vendors, suppliers, and stakeholders to ensure timely and accurate delivery of services.

• Collaborates with the marketing team to create effective advertisements for each event and when necessary, crafts marketing materials for printed or digital event advertisements.

Fundraising, Marketing, and Reporting

• Conducts short- and long-term planning and management of scientific events.

• Works with center and marketing/communications staff to develop, update, and maintain website content, registration, marketing campaigns, ads, promotional items, and logos.

• Assists with meeting and event financial operations such as submitting fundraising applications, communicating with the foundation regarding checks for vendors, and submitting reimbursements. 

Required Qualificati