Events Program Coordinator, Engineering Student Services, Cockrell School of Engineering

Job Posting Title:

Events Program Coordinator, Engineering Student Services, Cockrell School of Engineering

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Hiring Department:

Cockrell School of Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

Purpose

To plan, coordinate and execute strategic events for the units within Engineering Student Services. Ensuring the priorities of the Cockrell School are incorporated into all aspects of the position including student-centeredness while showcasing a genuine respect for different student experiences and perspectives.

Responsibilities

• Maintain logistical and scheduling details for a large-and-small scale events, receptions, activities, projects, and services that strategically promote Engineering Student Services (ESS); including day-of execution.

• Effectively communicates and works within a team and individually; serve as the primary liaison for ESS with external vendors, community leaders, and event stakeholders.

• Ensure strict adherence to University compliance regulations, policies, and procedures concerning procurement, contracts, travel arrangements, space reservations, and accountability protocols. Work with Business Affairs Office to executive payments to vendors and contracts.

• Work in collaboration with event owners to lead, adhere to timelines, and ensure all events are executed efficiently.

• Mange budgets for events.

• Fulfill additional responsibilities as assigned, contributing proactively to the overall success of ESS and its objectives.

Required Qualifications

• Bachelor's degree and three years’ experience in coordinating or overseeing events, spanning both expansive and small gatherings.

• Excellent verbal, written, and interpersonal communication skills, coupled with the ability to foster teamwork.

• Displays expertise in managing tasks under pressure and within tight timelines; able to work independently and in a team in a fast-paced environment.

• Excellent organizational skills with attention to detail and resourcefulness.

Preferred Qualifications

• Master's degree and two-three years’ experience in coordinating or overseeing events within higher education. 

• Brings hands-on experience in budget management.

• Proficient in engaging with corporate executives, university leadership, students, parents, alumni, and various constituencies. 

Salary Range

$54,000+ depending on qualifications

Working Conditions

• Work is performed in a standard office environment.

• Work outside of regular business hours is required on an occasional basis, including evenings and weekends.

• Travel may be required on a periodic basis.

Work Shift

• Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m. 

• Periodic work outside of normal business hours, to include evenings and weekends, may be required on an occasional basis. 

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be fro