Events Manager, Graham School
University of ChicagoAbout the role
Department
About the Department
Job Summary
Each year, the Graham School hosts more than 50 online and in-person events that bring together more than 20,000 registrants. Reporting to the Chief of Staff, the Events Manager will oversee the execution of these gatherings.
Responsibilities
- In partnership with the Dean, Advancement Team, Marketing Team, and program leadership, plans, coordinates, and executes in-person and virtual events including lectures, seminars, symposia, and other community engagement events.
- Executes event logistics and other moderately complex assignments with some guidance from others.
- Manages venue selection and contract negotiation.
- Monitors event expenses, including preparation of reports on costs.
- Reviews and finalizes guest lists and sends confirmation and follow-up emails to guests.
- Communications with event registrants, which includes sending event recordings.
- Works to implement ideas for improvement as identified in post-event feedback.
- Drafts and creates event registration landing pages on the Graham School’s WordPress websites.
- Partners with marketing team in extending event invitations.
- In coordination with marketing and content manager, manages Graham School event calendar. Coordinates or adds events to University central calendar (LiveWell) to broaden audience reach.
- Coordinates with marketing and content manager on the development and implementation of recommended best practices for Graham School events.
- Coordinates with the marketing team on promotion efforts, including social media, email campaigns, and other outreach strategies to support registration efforts.
- Acts as an ambassador of the Graham School at public functions, cultivating relationships between constituent groups and the Graham School.
- Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
- Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Experience:
- Strong project management experience.
Preferred Competencies
- Collaborative working style.
- Lifelong passion for the liberal arts.
- Strong commitment to DEIB.
Application Documents
- Resume/CV (required)
- Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
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