Events and Weddings Associate

Department

CSL Rockefeller Operations

About the Department

Rockefeller Memorial Chapel is the ceremonial and spiritual center of the University of Chicago. With a capacity of 1,500 people, it is the largest performing arts venue on campus, producing a variety of concerts and events for the University and wider Chicago communities. The chapel partners with academic departments to present large-scale events, including visits of major speakers. The 150-capacity Bond Chapel is the site of ceremonial, spiritual, academic, and artistic events suited to a more intimate venue, managed by Rockefeller Chapel.

Job Summary

The Events and Weddings Associate is an integral member of the Rockefeller Chapel administrative staff, planning and managing a wide range of events within Rockefeller and Bond Chapels. The ideal candidate has a deep appreciation for the performing arts and for interreligious collaborations. Reporting to the Events Manager, the Events and Weddings Associate has the following responsibilities:

Responsibilities

• Serves as lead for all weddings within Rockefeller and Bond Chapels - managing inquiries, event planning and execution.

• Works with Events Manager on planning and executing complex events, including convocations, concerts, memorials, and other events as assigned.

• Supervises and schedules the student events crew; directly manages crew members at assigned events.

• Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.

• Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.

• Hires vendors and caterers for assigned events, maintains chapel A/V equipment and supplies.

• Works with Chapel Administrator and Social Media Intern to advertise and promote events to the UChicago and greater Hyde Park communities.

• Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.

• Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

---

Preferred Qualifications

Education:

• Bachelor's degree.

Experience:

• Two to five years of event management experience (interacting with patrons and clients, creating detailed layouts and stage plots, liaising with vendors).

• Ability and temperament to work with a demanding client base and to cultivate lasting relationships with diverse constituencies.

Preferred Competencies

• Applicants must demonstrate a high level of independence while also working well as part of a team. The position requires excellent communication and social skills, the temperament to work with a wide variety of stakeholders, and the ability to work on multiple projects simultaneously.

• Possesses emotional intelligence and sensitivity when interacting with students, patrons, and fellow staff.

• Fosters an atmosphere of inclusion and respect for cultural diversity.

• Exhibits resilience and decisiveness; creatively and effectively allocates resources in a fast-paced, live performance environment.

• Demonstrates knowledge and respect for Rockefeller Chapel’s history and mission; works effectively within organizational dynamics.

Working Conditions

• Applicants must be available to work late afternoons, evenings, and weekends.

• Applicants should be able to lift up to 25 pounds of furniture/equipment unaided, and to climb 271 steps up the carillon tower.

• Walking between buildings in inclement weather is also required, as is regularly taking stairs without access to an elevator.

Application Documents

• Cover letter (required)

• Resume (required)

• One page writing sample (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the