Event Assistant

Location: New York City, New York, USA

Salary: $58,500

With Intelligence is looking for an events assistant to support the NY & Boston events team with a large & varied portfolio of events, including but not limited to networking receptions, private dinners, summits, and award ceremonies. Working alongside the US operations team, you will provide administrative support throughout the event cycle, as well as onsite event support. The role requires somebody who is well organised, motivated and has strong communication skills.

Responsibilities:

• Establishing relationships with venues and vendors
• Making payments to vendors
• communications with sponsorship clients
• Reserving and managing event space and external communications with our luxury brands at our events
• Research for new suppliers including florist, photographer, furniture, etc.
• Work with our design team to create event collateral.
• Coordinating couriers and shipping materials.
• Assist with sponsor ticket name transfers and liaise with our registration system.
• Management of smaller bespoke events including sponsor dinners
• Ad-hoc event related admin requests
• Help support onsite with registration, re-stocking swag tables, checking banquet set up and jumping in wherever is needed!
• This will be a hybrid working arrangement with three days from our New York office and two days from home.

Requirements

• Ability, and experience, working on multiple tasks and to tight deadlines.
• Highly organised with meticulous attention to detail.
• Time management and prioritisation skills.
• Reliable team player.
• Willing to work unsocial hours as required.
• Clear and self-assured in communication on the phone, face to face and by email.
• Strong administrative skills.
• Ability to work in a fast-paced environment.
• Competent using Microsoft office and excel.

Desirable:

• Experience using Adobe.
• Previous office administrative experience.
• Previous experience assisting at events.

Benefits

• Generous PTO starting at 24 days per year
• Wellness and care leave of 5 days per year
• Birthday day off
• 401k
• Health (including medical, dental and vision plans)
• Volunteer Day
• Referral scheme

We are an Equal Opportunity Employer. Our policy is not to discriminate against any applicant or employee based on actual or perceived race, age, sex or gender (including pregnancy), marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, colour, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable law.