Arizona Department of Education

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.

ESS, Program Project Specialist II

Job Location:

Exceptional Student Services (ESS) Section
Phoenix Location 

Posting Details:

Salary: $50,000 - $53,000 

Grade: 19

Closing Date: 11/08/24

Job Summary:

• The Program Project Specialist II position will provide administrative support to the Director of Special Projects and the Assistive Technology and Secondary Transition teams through a variety of tasks.
• Occasional in-state and rare out-of-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Job Duties:

• Design, develop, modify, and/or implement program projects
• Develop effective monitoring and evaluation procedures for new and ongoing programs to ensure program conformance and integrity
• Gather and analyze program data to report on project progress, feasibility, and goals
• Consult with appropriate personnel regarding program goals, objectives, accountability, and delivery of services
• Projects to include state-required general supervision efforts, professional development, conference planning/coordination, event management, grants, communities of practice, and training initiatives
• Preparation of notices, guidance, memos, operating procedures, plans, reports and manuals
• Assist in the preparation of responses, proposals, reports, grant applications, and technical assistance documents
• Format materials for accessibility
• Update, modify, and create materials for public use on the Internet
• Maintenance of ADE/ESS webpages
• Coordinate services for meetings, professional development events, and technical assistance visits with and among state agencies, unit staff, and local school district programs
• Provide assistance and travel arrangements, process procurement requisitions for services, invoices, supplies, and materials, and assist with monitoring of budget processes
• Provide information, general direction, technical guidance and administrative assistance via e-mail, phone calls, letters and representation at meetings for the Unit, with state agencies, community organizations and the general public
• Coordinates collaborations and builds relationships with varying stakeholders

Knowledge, Skills & Abilities (KSAs):

Knowledge in:
• Extensive knowledge of database management
• Project management tools and strategies
• Effective strategies for administrative support
• Excellent knowledge of English grammar and punctuation

Skills in:
• Exemplary customer service
• Excellent time management and organization
• Efficiently manage multiple tasks
• Attention to detail, including proofreading/editing
• Highly developed oral and written communication
• Strong interpersonal
• Excellent problem solving and decision making
• Using software programs to write reports and emails, create presentations, analyze data, and track initiatives
• Review and evaluate program activities analytically and to develop effective plans and methods for program improvement
• Researching, compiling, and summarizing data for reports to identify effectiveness and suggest improvements
• Intermediate to advanced skills in using Microsoft Suite products (e.g., Excel, Word, PowerPoint, Outlook, and SharePoint).

Ability to:
• Plan, coordinate, analyze, and establish priorities
• Synthesize data
• Establish and maintain effective working relationships
• Work in collaboration with a variety of personalities, other agency personnel and the general public
• Organize, implement, and coordinate multiple projects and people simultaneously
• Work independently and demonstrate initiative and creativity
• Develop effective operating procedures
• Organize, advertise, and support statewide training, and monitor attendance

Selective Preference(s):

Preference will be given to those applicants with:
• Experience or background in Special Education
• Technical skills to manage multiple platforms and website development
• Associate degree or bachelor’s degree

Pre-Em