Epayables Administrator - 36690

ePayables Administrator

 

DESCRIPTION OF POSITION

The position of ePayables Administrator (e-Card/Ghost Card) will report to the Procurement Sourcing Manager of ePayables & Travel. This position will be responsible for managing the day-to-day activities for multiple ePayables program.  Responsibilities include development/onboarding new vendors in coordination with Tenet’s ePayables processing solutions vendor, contract negotiations, develop relationships with internal personnel and external vendors in driving high results for enrollment, interface with vendors and Tenet’s Accounting Department for reconciliation processes and negotiate vendor enrollment through endorsement letters and Tenet/vendor conference calls.

 

AREAS OF RESPONSIBILITY

• Develop relationships with internal Tenet personnel and external vendors in driving high results for enrollment.   Negotiate contracts and interact with Tenet’s Contracts Administrators to include ePayables language with follow through enrollment, provide endorsement letters and lead conference calls with vendors in onboarding efforts. 
• Onboarding information requests – invoice copies requested for some of the vendors to obtain contact information, current spend history requests, current average days paid out, special payment terms analysis
• Requests related to increase or decrease spend activity – This Information is provided for new vendor onboarding or for vendor deactivation. Provide information on vendor related individual entity spend.
• Vendor enrollment/setup and termination/deactivation in IMMS – AP Vendor Change Form is submitted to AP Corporate Vendor Maintenance for vendor payment change flag.  Activate and deactivate vendors in the 3rd party system, Verify payment files have settled and if not research issue to settle/finalize the file
• Interaction with Tenet entities for incorrect payment thorough resolution - Communication to facility(s) and vendor for miss-keyed documents to incorrect vendor, credit memo input and rekeying to correct vendor
• Review, clean up and provide biannual spend reports to our third-party payment processors for analysis and potential new vendor onboarding
• Billing period reconciliation and processing of paperwork for daily and monthly reimbursement payments to our third-party payment processors
• Interact with other Tenet entities/ ePayables programs in coordination of same source vendor enrollments

 

REQUIRED KNOWLEDGE AND EXPERIENCE

• College degree in business, accounting, or related field or equivalent experience preferred. 
• 1-3 years of experience in business environment with general knowledge 
• Experience in ePayables programs, Accounts Payable processes, payment reconciliation, ePayables exposure, 
• Proficiency in MS Office, detailed oriented
• Problem solving and decision-making skills
• Organizational skills and work independently or as a team member. 
• Must be a professional independent self-starter that can analyze and interpret new contracts and contract renewals for inclusion of ePayable language through vendor enrollment.

Tenet Healthcare complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.  

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Education:

Required: High school or equivalent

Experience:

Required: 5 years experience in Supply Chain

Certifications:

Physical Demands: