Legal Practice Assistant - Intellectual Property

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with more than 4,000 lawyers and staff in 32 offices, is seeking a Legal Practice Assistant in our Intellectual Property Practice Group. The Legal Practice Assistant will be responsible for providing a broad range of administrative and substantive legal support to the Intellectual Property Practice Group in an environment where superior client service is emphasized.

Legal Practice Assistants are part of ML LawPath®, a comprehensive program that combines substantive law firm experience with practical, hands-on training and professional development opportunities. It is designed to provide the experience, connections and continuous learning to fast track your career, with an opportunity to form client relationships, routinely engage with Practice Group attorneys and legal professionals, and gain significant analytical and project management skills. ML LawPath® endeavors to help Legal Practice Assistants develop a well-rounded skill set and best practices that will foster their success as legal professionals and beyond. 

Key responsibilities of this position:

• Establishes, organizes and maintains case and client files.

• Manages case and client information manually and digitally via electronic databases.

• Supports the development and management of case and practice group timelines.

• Assists attorneys with the preparation and review of various patent documents and forms.

• Provides draft documents to attorneys and clients.

• Reviews and processes Filing Receipt, Notice of Recordation, Office Actions, Notices of Allowance, Recordation of Assignment, Letters Patent, and Notice of Publication in accordance with set guidelines and procedures.

• Prepares pre-issuance documents, which includes Issue Fee Payments and Information Disclosure Statements if necessary.

• Prepares and files the documents with the USPTO (US Patent and Trademark Office), including Request for Filing Receipt, Request for Corrected Filing Receipt, Issue Fees, Formal Drawings and New Patent Applications.

• Prepares non-technical prosecution documents, including Notices to File Missing Parts, Notices to File Corrected Application Papers, Inventor Declaration, Assignment and Power of Attorney.

• Coordinates communication and planning across teams who are handling multiple client matters.

• Provides administrative support, including, but not limited to, document production, conflicts checks for new matters and business intake materials.

• Performs other duties as assigned to support the Intellectual Property Practice Group. 

Experience/Qualifications:

• Bachelor’s Degree required;

• One (1) year of internship or professional experience preferred; professional services industry experience a plus.

• Independent, self-starting, and self-motivated.

• Superior written/verbal communication skills, strong interpersonal skills, and the ability to work independently and within a team environment are a must.

• Exceptional organizational skills.

• Proven ability to meet stringent deadlines, adapt to changing priorities, and balance multiple tasks while operating in a fast-paced and dynamic environment.

• Ability to manage confidential information with discretion.

• Demonstrated proficiency in Microsoft Office suite, Excel and PowerPoint.

• Flexibility to travel and work non-business hours at times as needed.

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For positions in San Francisco, CA, the salary range for this job posting is:

$57,900.00 - $92,550.00.

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.  The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances.  Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.  If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benef