Program Coordinator, Interprofessional Education and Care (IPEC)

School of Nursing Established in 1931, Duke University School of Nursing is among the top-ranked of the nation’s nursing schools. The school is proud of its overarching commitment to educating the next generation of nurse leaders and advancing the roleof nurses and nursing in the transformation of health care and in the expansion of health equity. The School of Nursing has an inclusive and diverse community that supports the professional goals of its students, faculty, and staff as they pursue excellence. Comprised of 1,600 faculty, staff, instructors, and students, the Duke University School of Nursing, Duke University School of Medicine, and Duke University Health System are a part of Duke Health. The Duke University Health System is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a network of health services. It encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

 

GENERAL PURPOSE

 

The IPEC Program Coordinator will provide critical organizational planning and support in collaboration with the Director and Assistant Directors in pursuit of the center’s central mission to prepare the current and future workforce as collaboration-ready, interprofessional partners providing high quality, team-based care to improve the health of individuals, families and populations

 

SUPERVISOR

 

This position reports to the Associate Dean and Director of the Duke Health Center for Interprofessional Education and Care (IPEC).

 

ESSENTIAL DUTIES

 

 Program Operations

 

• Manage implementation and evaluation of interprofessional educational activities for health professions learners. Collaborate and coordinate with faculty, administrators, and students from different schools and departments to conduct these educational activities.
• Manage day-to-day operations of the Center, including training, scheduling, registration, preparation of materials and resources, follow-up reports and other organizational needs. Consult with Assistant Dean and Center AD’s to assure all aspects of the educational experiences are coordinated and running appropriately.
• Supervise and support the work of the administrative assistant in their role supporting Center personnel and activities.

 

Constituent Engagement

 

• Coordinate and lead activities involving key constituents, including student, faculty, leadership, and community groups.   
• Assist in marketing IPEC Center programming including supporting online and social media presence.

 

Grants/Budgets

 

• In partnership with the Director and Assistant Directors, develop program budgets and special funding requests.
• Maintain, review, and reconcile office budgets; draft budgetary projections and recommendations for annual budget request.
• Assist in the preparation of grant proposals and applications to include the compilation of data and preparation of budget expenditures.

 

Reporting

 

• Compile data and prepare reports on Center activities, including evaluation of educational programs and recurring/annual reports to constituents.
• Support IPEC Center’s ongoing strategic planning process, including coordination of semiannual retreats and identifying and monitoring outcomes.
• Manage and conduct communications with and surveys of key constituents, including students, faculty, staff, and community partners.

 

DEPARTMENTAL PREFERENCES

 

Experience in program management and/or educational program administration experience preferably in a higher education setting is needed.

 

The position requires excellent program management/coordination, organizational, logistics, and planning skills. Strong people management and development skills are crucial. Additionally, the position requires strong interpersonal, cross-cultural, communication skills and flexibility, in order to interact effectively with faculty, students, administrators, Duke University offices, outside vendors, and office personnel. The ability to make independent judgments in situations with a high level of ambiguity is critical.

 

Skills

 

• Anticipate needs and proactively bring together appropriate people and resources to support the Center and faculty in addressing divisional interests.
• Interact in a professional and efficient manner with all levels of leadership and staff in the division, institution, and external colleagues.
• Demonstrate sound judgment when dealing with sensitive issues including personnel and