Executive Assistant

Company Description

Working at KE

Along with building state-of-the-art projects, we build meaningful careers, lasting opportunities, and teams of dedicated individuals who truly own their work. As a leading turnkey specialty contractor specializing in Automation, Electric, Energy, and Power Services, our team tackles challenging, cutting-edge projects that provide opportunities to build new skills, confidence, and gain valuable hands-on experience in a variety of different industries. We tackle industrial electrical installations, advanced automation systems, and renewable energy solutions. 

Since our founding as a family-owned company in 1988, we've grown while staying true to our core value. Starting your career with KE means joining a culture that values your contributions, moves quickly, takes calculated risks, and celebrates team members who step up and own their work. 

If you're ready to join a team where your voice matters, your growth is supported, and your impact is celebrated, KE is the place for you. 

Job Description

This role supports KE's executive leadership team by providing high-level administrative, organizational, and project coordination support that keeps the business moving forward. You'll be responsible for managing executive priorities, coordinating schedules and travel, facilitating communication, and supporting key initiatives that directly impact leadership effectiveness and organizational success.

Success in this role means serving as a trusted partner to senior leaders, anticipating needs, solving problems before they arise, and helping ensure priorities stay on track—all while upholding KE's commitment to Safety, People, Passion, and Performance. If you're someone who takes pride in doing things the right way, thrives in a fast-moving environment, and enjoys helping others succeed, this position is built for you.

What You'll Do

You'll be part of a team that gets things done, works with purpose, and takes pride in the results. Your day-to-day responsibilities may include:

• Manage executive calendars, schedules, appointments, and priorities.
• Coordinate domestic and international travel, including accommodations, transportation, and itineraries.
• Organize meetings, leadership events, and conferences, including logistics and meeting materials.
• Serve as a key point of contact for internal and external communications.
• Prepare presentations, reports, agendas, and executive correspondence.
• Take meeting notes, track action items, and ensure follow-through on key initiatives.
• Support and monitor progress on strategic projects and cross-functional initiatives.
• Manage executive expense reporting, receipts, and budget tracking.
• Handle sensitive and confidential information with professionalism and discretion.
• Collaborate with departments across the organization to keep priorities aligned and moving forward.
• Anticipate leadership needs and proactively solve problems before they become obstacles.
• Provide administrative support and assist with special projects as needed.

Qualifications

What You Bring

You're someone who shows up ready to work hard, learn fast, and contribute to a team that takes pride in doing things right. Successful candidates typically bring:

• Minimum 5 years of experience in administrative assistant functions, office management or coordination, supporting leaders or executives.
• Strong organizational, planning, and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience with project management software is a plus.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Strong critical thinking and problem-solving abilities.
• Ability to maintain confidentiality and exercise sound judgment.

At KE, we're less concerned about how many years you've held the title of Executive Assistant and more interested in who you are.

We're looking for someone who:

• Gets things done without being asked twice.
• Takes ownership and follows through.
• Is dependable, trustworthy, and accountable.
• Thrives when every day looks a little different.
• Is naturally organized and enjoys creating structure.
• Communicates professionally and builds strong relationships.
• Has a positive, solution-oriented attitude.
• Is approachable, friendly, and enjoyable to work with.
• Can be trusted with highly confidential information.
• Is curious, eager to learn, and always looking for ways to improve.

We hire for character first because we believe integrit