Executive Assistant

Overview:

The Executive Assistant will provide high-level administrative support to the CEO and other executives. The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial and fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This person will report directly to the CEO.

What You’ll Do:

• Manage sensitive matters with a high level of confidentiality
• Manage CEO’s daily calendar of meetings and events
• Work closely with CFO, Director of HR, Facilities Management and Personal Assistant to CEO
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
• Arrange travel and accommodations for executive
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Use discretion, confidentiality, and good judgment to handle C-Level matters
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
• Organize complex calendars and schedules; resolving any scheduling issues
• Prepare expense reports on a regular basis

What You Have:

• Bachelors degree highly preferred
• 2+ years of relevant experience required
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally
• Flexible hours as dictated by the needs of business for projects and meetings

What We Have:

The annual base salary range for this position is $80,000 - $140,000. Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location. Additionally, this position is eligible for an annual discretionary bonus based on performance. 

• 20 PTO Days, 10 legal holidays, and sick days
• Comprehensive Medical, dental, and vision plans
• Will match up to 10% of employee contribution for 401(k), life insurance, paid time-off and parental leave plans
• Commuter benefits and a corporate discounts
• Development opportunities through the LinkedIn Learning platform
• Friday happy hour, “Summer Fridays”, and free snacks and beverages in the office
• Year-round corporate athletic league
• Casual work environment, team building, and other social events

About Guidepoint:

Guidepoint is a leading research enablement platform designed to advance understanding and empower our clients’ decision-making process. Powered by innovative technology, real-time data, and hard-to-source expertise, we help our clients to turn answers into action.

Backed by a network of nearly 1.5 million experts, and Guidepoint’s 1,300 employees worldwide we inform leading organizations’ research by delivering on-demand intelligence and research on request. With Guidepoint, companies and investors can better navigate the abundance of information available today, making it both more useful and more powerful.

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Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location. Additionally, this position is eligible for an annual discretionary bonus based on performance.

Compensation$80,000—$140,000 USD