Regional Sales and Administrative Associate - Makati

 

We’re JTI, Japan Tobacco International, and we believe in freedom. 

 
We think that the possibilities are limitless when you’re free to choose. We’ve spent the last 20 years innovating and creating new and better products for our consumers to choose from. It’s how we’ve grown to be present in 130 countries, and how we’ve grown from 40 to 4,000+ employees in the Philippines since 2009.

But our business isn’t just business, our business is our people. Their talent. Their potential. We believe that when they’re free to be themselves, to grow, travel and develop, amazing things can happen for our business. That’s why our employees, from around the world, choose to be a part of JTI. It’s why 83% of employees feel happy working at JTI, and why we’ve been recognized as INVESTORS IN PEOPLE in the Philippines.

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com

 

Local applicants are welcome.

 

Department: Sales

Location: Makati City
Reporting to: Area Sales Manager
Role: Permanent

 

WHAT IS THIS POSITION ABOUT?

 

The incumbent will be responsible for the preparation of reports and presentations for the Regional Sales Manager. She/he will ensure administrative support and professional communication between the field force and other departments of the Company.

 

WHAT WILL YOU DO?

 

• Perform Sales Admin-related activities in support of the Branch:

  • Monitoring and management of office supplies, pantry consumables, and sales vehicle consumables

  • Processing of ASH Concur expenses

  • Management and liquidation of Branch Revolving Fund, inclusive of WIC and Branch Finance expenses

  • Updating of DSO list of vehicles and assignees

  • Payment of branch utility bills

  • Mailing of documents

  • Preparations for various sales and company meetings and events

  • Assistance in travel bookings for various sales meetings

  • Regular updating of branch organizational charts and branch territory maps

  • Coordinate and process requests related to staff house (e.g. additional occupants, transfers, rent increase, furniture, etc.)

  • Assistance in the purchase of branch/warehouse furniture

  • Preparation of coffee/snack / meal for branch visitors and/or guests

  • Assistance in the bidding and disposal process for scrap Disposal

  • Validation / Monitoring of GRIR (Goods Receipt/Invoice Receipt)

• Perform activities in support of the Distributor Manager:

  • Updating of DP SOA

  • Creation and filing of Market Returns

  • Processing of DP POP/Claims- Printing of DP Contract

  • Mailing to HQ of the DP Contract after DM procures the signature of the respective DP

• Perform activities in support of the Field Force Development Group:

  • Validation and submission of Fieldwork tally to FFDG

  • Creation of PR / PO for training activities

  • Assistance in the course thru payments for non-accredited hotels/venues

• ​​​​​​​​​​​​​​Perform activities in support of People & Culture:

  • Collation and submission to HQ of attendance reports: Leaves, Absences, Overtime, Rest day, and Holiday work monitoring.

  • Routing of Employee Movements and Confirmation forms.

  • Assistance in hiring and collection of pre-employment requirements

  • Distribution of uniforms and other tools of the trade

  • Compliance with Government Requirements and ensuring readiness for unannounced DOLE audits.

  • Coordination of Employee benefits and concerns with P&C Business Partner: Emergency Loans, Bereavement Notification, SSS Loan notification, HMO concerns coordination.

  • Assistance in Employee case documents collection and submission to P&C.

  • Provide administrative Support to P&C Business Partners during branch meetings, training, workshops, or cascades (both remotely and face to face)

  • Support EHS protocols: COVID contact tracing protocols; Coordination with Covid Care; Safety Compliances in the branch

• ​​​​​​​​​​​​​​Perform activities in support of Marketing:

  • Releasing of prizes if FDS not available

  • Creation of PO/PR and GRIR

• Other sales support activities that may be assigned from time to time

 

WHO ARE WE LOOKING FOR?