Administrative Assistant - Legal Division

The work we do matters!

Hiring Agency:

Banking and Finance - Agency 19

Location:

Lincoln, NE

Hiring Rate:

$17.498

Job Posting:

JR2025-00015743 Administrative Assistant - Legal Division (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

Job Description:

This Administrative Assistant position is within the Department’s Legal Division. The Administrative Assistant is a customer-facing role providing administrative support to Department attorneys, paralegals, and other agency staff; coordinates the scheduling, correspondence, and deliverables of legal staff; is responsible for file creation, management, and maintenance; and assists in the licensing and registration process for persons and firms under the Department’s jurisdiction.


***Please submit your resume and cover letter in addition to the application.***


Look at what we have to offer!

• 13 paid holidays
• Vacation and sick leave that begin accruing immediately
• Military leave
• 156% (that's not a typo!) state-matched retirement
• Tuition reimbursement
• Employee assistance program
• 79% employer paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and Development based on your career aspirations
• Fun, inviting teammates
• A safe and secure environment

At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today!

 

Job duties

1.  Administrative Support

• Provide full administrative support to the Department’s Consumer Finance Counsel, Money Transmitters/Digital Assets Counsel and Senior Staff Attorney.
• Backup administrative support to Legal Division Executive Assistant on a regular basis, which will include administrative support for General Counsel and Financial Institutions Counsel. 
• Provide administrative assistance on an as-needed basis to the Director, other legal staff (Securities Counsel, two paralegals) and other professional staff.  As-needed backup to Securities Administrative Specialist (Administrative Programs Officer I) for specified duties. 

2.  Edit, proof, and process formal Department Orders, Agreements, subpoenas, correspondence, and other legal documents.  Critical to ensure complete accuracy of formal Department actions.  Assist with administrative hearing and litigation preparation, including preparation of exhibits and file management.

3. Create, draft, edit, proof, and process letters, forms, reports, and miscellaneous agency documents.

4. Responsible for entering all pertinent licensing, investigation, application, and enforcement data into the Department’s database.  Serve as a trainer and resource for other Legal Division staff in use of the database.

5. Shared responsibility for continued development of DocuSign and digital strategy for the Legal Division. 

6. Public Contact Duties.

• Respond to requests and inquiries from the general public, Governor's office, Legislature, other state agencies, and legal offices related to programs, processes, and operations.
• Research information for the Director, General Counsel, and attorneys and create reports on agency matters.   
• Assist with fulfilling statutory requests for public records for the agency.
• Assist General Counsel, attorneys, agency senior management, and the agency Public Information Officer as assigned in public facing projects, such as Financial Awareness Month.

7. Confidential Projects.

• Proofread, verify facts and process highly confidential information associated with potential criminal activity of individuals and institutions under the jurisdiction of the Department.  State Patrol/FBI Criminal Background Check is required for the position.

8. Other duties as assigned within the scope of the classification.

Requirements / Qualifications

Minimum Qualifications: Coursework/training or experience related to research, presentation, or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer servic