Office Manager/Administrative Assistant

Job Description

GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive Office Manager/Administrative Assistant to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties. Responsibilities will include but may not be limited to the following: 

Duties and Responsibilities 

• Provide administrative support to project managers, engineers, detailers, and leadership team. 

• Prepare and edit reports, proposals, and technical documents. 

• Manage calendars, schedule meetings, and coordinate appointments. 

• Assist in project documentation, tracking deliverables, and updating internal systems upon request. 

• Process expense reports and purchase orders. 

• Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns.  

• Research vendors, materials, and industry-related information as needed. 

• Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships. 

• Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed. 

• Coordinate with Marketing Lead on digital seal management and provide marketing support as needed 

• Assist in organization and administration of GPLA participation of career fairs 

• Coordinate onboarding of new hires and interns 

• Provide mobility support as needed and serve as a backup for other administrative assistants 

• Track and order PPEs for new hires/interns in coordination with Marketing. 

Required Skills and Abilities 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

• Strong organizational skills and attention to detail. 

• Excellent written and verbal communication abilities. 

• Ability to prioritize tasks and work independently. 

• Detail-oriented with a proactive approach to problem-solving 

• Familiarity with project management software is a plus. 

Education and Experience 

• Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment. 

• 3+ years of administrative experience is required. 

• Engineering and Construction industry knowledge a plus.  

• Experience with project management software is preferred. 

Physical Requirements 

• Ability to sit or stand at a desk and work from a computer for prolonged periods of time. 

• Ability to lift a m