Personal Assistant (m/f/d) (Düsseldorf, DE, 40468 )

The future looks like you

The Personal Assistant plays a crucial role in providing administrative support to the Chief Operating Officer ensuring streamlined operations, and aiding in their efficient functioning within their respective department.

Your responsibilities

• Provide comprehensive administrative support to the Leadership Team Member: managing the team members calendar, scheduling meetings and ensure an optimized schedule.
• Coordinate travel arrangements, transportation logistics, and visa applications (if needed) for the Leadership Team Member, ensuring seamless and efficient travel planning.
• Act as the primary point of contact between the Leadership Team Member and internal/external stakeholders, handling inquiries, correspondence, and effectively prioritizing communications.
• Coordinate and assist in the execution of events, meetings, and other initiatives led by the Leadership Team Member, ensuring seamless coordination and successful outcomes.
• Proactively handle administrative tasks, including expense management, document organization, and logistical support for meetings and projects.
• Organize the agenda for the Leadership Team Member's team, including regular meetings, strategic workshops, and other team gatherings, facilitating efficient communication and collaboration.
• Maintain confidentiality and handle sensitive information with discretion in all interactions and communications.

What you bring

• Minimum of 3-5 years' experience in a similar administrative or assistant role, preferably supporting senior executives or C-suite personnel.
• Completed apprenticeship or vocational training in business administration, office management, or a related field.
• Proven experience as a Personal Assistant or Executive Assistant supporting C-suite executives.
• Exceptional organizational skills with a strong attention to detail and the ability to multitask efficiently.
• Proficiency in MS Office Suite and other relevant office software tools.
• Excellent written and verbal communication skills, enabling effective interaction with diverse stakeholders in English.
• Ability to work independently, prioritize tasks, and handle sensitive information with utmost confidentiality.

What we offer

• An exciting job in an international and inspirational working environment
• A positive working atmosphere and a great team with an open feedback culture
• In-depth introduction into C&A and your new role and countless learning opportunities via our C&A academy
• Hybrid work model
• An employee discount of 20%