Invoice Processor 1 (Accounting Assistant)

Posting number: N-2026-55747

Department: Executive Offices

Division: EX OB PS Wrkflw Unt

Job classification: Accounting Assistant

Posting type: NCS External

Categories: Accounting and Finance, Office and Administrative Support

Summary

Examples of duties

This position supports invoice processing by reviewing financial documents, verifying information, and ensuring compliance with laws and procedures. As an Invoice Processor 1, you will perform the following duties:

• Invoice Review: Examine vendor and grantee invoices to ensure compliance with legal and administrative requirements
• Workflow Processing: Access Systems, Applications, and Products in Data Processing (SAP) systems to audit invoice data and match information to purchase orders or funding documents
• Data Verification: Check vendor names, addresses, payment terms, and budget categories for accuracy before posting payments
• System Entry: Enter invoice data into Oracle systems and attach required documentation following established office standards
• Problem Resolution: Research duplicate or rejected invoices and route issues to the correct staff or workflow queue
• Queue Management: Place incoming invoices into the correct workflow queues and verify that documents are complete and properly indexed

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch. Alternative work schedule (AWS) is available after completion of the probationary period.
• Telework: You may have the opportunity to work from home (telework) full-time, with occasional in-office days when work dictates such requirements. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

Minimum Experience and Training Requirements:

• Two years of experience performing bookkeeping or clerical accounting work; or
• An Associate Degree in accounting or business administration including or supplemented by six credits of accounting.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Additional Requirements:

• You must have one year SAP experience.
• You must have one year of accounts payable experience.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). 
• If yo