HR & Onboarding Coordinator — Hybrid for Home Care

Healthy At Home Caregivers | Dana Point, California

Full-time position | $24–$28 per hour, depending on experience
Hybrid schedule: Minimum of three days in the office, with remaining workdays remote

Healthy At Home Caregivers is seeking an experienced, energetic, and highly organized HR professional to lead caregiver recruitment, hiring, onboarding, and employee compliance.

Key Responsibilities

Recruitment and Hiring

• Recruit and interview caregivers for open cases and future staffing needs.
• Screen candidates for experience, availability, reliability, professionalism, and job fit.
• Maintain consistent communication with applicants throughout the hiring process.
• Conduct employment reference checks and coordinate background clearances.
• Keep an active pipeline of qualified caregivers ready for placement.
• Build relationships with CNA schools, nursing schools, vocational programs, job fairs, and community recruiting partners.
• Assist with job postings and other caregiver recruitment campaigns.

Onboarding and Orientation

• Manage each caregiver’s onboarding process from the initial interview through clearance and activation.
• Coordinate Live Scan fingerprinting, Guardian clearance, TB testing, I-9 verification, employment documents, CPR certification, and required training.
• Conduct new-hire orientation and explain company policies, attendance expectations, confidentiality, documentation, and caregiver responsibilities.
• Verify that all required documents and certifications are complete before a caregiver begins working.
• Follow up promptly with candidates who have incomplete or missing requirements.
• Create a positive and efficient onboarding experience that keeps strong candidates engaged.

HR Compliance and Employee Support

• Maintain complete, accurate, and confidential caregiver personnel files.
• Enter and update employee information in AxisCare, Paylocity, and Guardian.
• Monitor expiring documents, certifications, training, and other employment requirements.
• Conduct caregiver check-ins and support employee engagement and retention.
• Assist with performance evaluations, attendance concerns, coaching, and disciplinary documentation.
• Respond professionally to caregiver questions and workplace concerns.
• Escalate serious employee or compliance matters to management.
• Maintain confidentiality and follow applicable California employment and home care requirements.

Operational Support

• Work closely with scheduling and care coordination to identify staffing priorities.
• Help match qualified caregivers with available client assignments.
• Provide backup support for scheduling and care coordination when needed.
• Participate in weekend on-call coverage.
• Assist with HR projects, process improvements, and other responsibilities that support company growth.

Required Qualifications

• At least two years of direct HR, caregiver recruitment, or employee-onboarding experience with a home care or home health company.
• Must pass a Live Scan fingerprint background check 
• Must complete required state disclosure and reporting forms, including mandated reporting for suspected abuse of dependent adults and elders 
• Valid I-9 employment eligibility documents 
• Current TB clearance 
• Be legally authorized to work in the United States
• Experience managing caregiver personnel files, employment clearances, and compliance documentation.
• Hands-on experience using Axis Care, Paylocity, and Guardian.
• Working knowledge of Live Scan, background clearances, TB requirements, I-9 verification, and caregiver training requirements.
• Strong interviewing, communication, and relationship-building skills.
• Comfortable communicating by telephone, text, email, video meetings, and in person.
• Ability to work independently during remote days while remaining available and responsive.
• Reliable transportation and the ability to attend recruiting events or community partnerships when needed.
• Ability to work a minimum of three days each week in our Dana Point office.
• Availability to participate in weekend on-call coverage.

Home care or home health HR/onboarding experience is mandatory. Candidates without this experience will not be considered.

What We Offer

• $24–$28 per hour, depending on experience
• Full-time employment
• Hybrid w