Operations Program Assistant (D2423)

Title: Operations Program Assistant (D2423)

State Role Title: Admin and Office Spec III

Hiring Range: $54,655 - $60,000

Pay Band: 3

Agency: Department of Juvenile Justice

Location: 24th Dist. CSU Lynchburg

Agency Website: http://www.djj.virginia.gov/

Recruitment Type: General Public - G

Job Duties

It is the policy of the Commonwealth to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.

Commonwealth positions offer a competitive benefits package, which includes: Fourteen (14) paid holidays, Paid and Unpaid Leave (Vacation, Sick, Family Personal, Parental and FMLA), Health and Dental Insurance, Short- and Long-Term Disability, Employee Assistance Program (Counseling), Flexible Spending Account, and Life Insurance.

The Virginia Department of Juvenile Justice (DJJ) is committed to excellence in public safety by providing effective interventions that improve the lives of youth, strengthening both families and communities within the Commonwealth.

The operations program assistant helps prepare court-involved youth to be successful citizens by providing clerical and administrative support to the Regional Program Manager and the staff of the Court Service Unit and the CSU Director in the areas of budgeting, procurement, personnel, and records management.

Minimum Qualifications

At a minimum, selected candidates must possess the following:
• Considerable knowledge of standard office procedures and practices
• Knowledge of state procurement process and inventory practices
• Demonstrated ability to draft and proofread correspondence
• Develop filing systems (electronic and hard copy)
• Maintain confidential records
• Analyze data and prepare reports
• Ability to interpret and apply policies and procedures
• Ability to conduct research
• Ability to communicate effectively both orally and in writing
• Demonstrated ability to handle multiple projects and to organize and prioritize work
• Proficient in MS Word, Excel, Access, and PowerPoint
• Ability to communicate with stakeholders, other agencies and organizations
• Ability to work independently

Additional Considerations

Additional considerations include the following:
• Progressively responsible experience providing administrative and clerical support.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the position’s closing date. Applications received after the closing date will not be considered. Documents sent through postal mail, email, or fax will not be considered.

Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities.
You will be provided an email confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application. Status updates will not be provided via telephone or email.

Background & Pre-employment Screenings:
Selected applicants are subject to a background investigation and pre-employment drug screen. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Pre-employment medical screenings are required for some DJJ positions.

Driver License:
A valid driver’s license is required of DJJ employees to operate a state-owned or leased vehicle.

Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necess