Executive Assistant to Head, U.S. Commercial Banking

Application Deadline:

06/30/2025

Address:

320 S Canal Street

Job Family Group:

Business Management

Performs a variety of administrative, operational and project management duties for Commercial senior leader and Commercial team. Role is responsible for ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

• Builds effective relationships with internal/external stakeholders. 
• Gathers and formats data into regular and ad-hoc reports, and dashboards.
• Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
• Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
• Leads and/or partners with Commercial leaders on project development and execution.
• Coordinates and monitors budgets and reporting on results vs. budget.
• Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
• Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
• Makes travel arrangements, booking flight/hotel reservations as needed.
• Manages calendar(s) exercising judgment when prioritizing competing priorities.
• Collaborates with internal and external stakeholders as a representative of leadership.
• Thinks creatively and proposes new solutions.
• Provides subject matter expertise and advice related to assigned strategic initiatives and acts as relationship management for assigned initiatives.
• Breaks down strategic problems and analyzes data and information to provide insights and recommendations.
• Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
• Exercises judgment to identify, diagnose, and solve problems within given rules.
• Works mostly independently.
• Broader work or accountabilities may be assigned as needed.

Qualifications:

• Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
• Specialized knowledge from education and/or business experience.
• Strong verbal & written communication skills.
• Ability to collaboration with internal & external stakeholders and team members.
• Excellent analytical and problem-solving skills.
• Ability to influence within area of expertise.
• Strong desire for professional growth & development.
• Reporting and Data Analysis (requiring intermediate Excel skills – vlookups/pivot tables etc)
• General business inquiries and who/where to go
• Presentation development – including content development (intermediate)
• Basic project management
• Tracking of programs and deliverables
• General business acumen

Salary:

$44,000.00 - $82,000.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a memb