Executive Assistant, Office of the President

ABOUT THE FOUNDATION 

The Lucile Packard Foundation for Children's Health, in partnership with Stanford Medicine and Lucile Packard Children's Hospital, unlocks philanthropy to transform health for children and families in Northern California - and around the world. Through fundraising and grantmaking, the Foundation drives scientific research, innovation, and policy change that will improve care, advance cures, and reform healthcare systems for this and future generations.  

MAIN FOCUS: Dedicated executive-level administrative and special project support for the Foundation’s President & CEO and Office of the President.

LOCATION: Palo Alto, CA (hybrid); the successful candidate for this role will be based in the Bay Area. The Executive Assistant is a hybrid role, meaning the successful candidate will work in the office as business requires and an average of three (3) days a week.

WHAT YOU'LL DO... 

Joining us as the Executive Assistant in the Office of the President means diving into a dynamic role where you'll provide dedicated executive-level administrative and special project support for our Foundation’s President & CEO and the Office of the President. Reporting to and collaborating closely with the Chief of Staff, you'll be a key player in ensuring the President & CEO is as effective as possible with internal and external stakeholders.

You must anticipate and accommodate the unique and frequently evolving preferences and requirements of each donor, staff member, board member, and external stakeholder with whom the President & CEO interacts. You must possess the finesse to surprise and delight while ensuring every interaction is characterized by the bespoke and exceptional service that mirrors the standards expected of the President & CEO.

This is the role for you if you thrive in a high-impact environment that requires balancing competing needs and priorities of many stakeholders while also moving small tasks forward with an inordinate attention to detail. 

 The compensation range for this role is $111,000 - $136,000 annually.

Application Review Date

Applications will be reviewed on a rolling basis until March 24, 2025.

YOU'LL BE RESPONSIBLE FOR...

• Managing the complex calendars of the President & CEO and Chief of Staff, including scheduling, travel, and other logistics; handling unplanned changes with ease and finesse.
• Supporting the President & CEO’s relationships: employees, top donors, board members. Maximizing the employee experience and supporting top donor relationships by meticulously analyzing and managing the President & CEO's time and executing and driving activity on behalf of the President & CEO, including outreach, follow-up, and bespoke touches. Regularly interfacing with top donors, including members of the board.
• Reading, routing, and responding to inbox correspondence on behalf of the President & CEO, supporting smooth and timely information flow.
• Preparing and executing executive communications with donors, volunteers, employees, and other stakeholders, exercising the voice of the President & CEO and doing so in coordination with the Chief of Staff, gift officers, and other internal stakeholders.
• Developing and collating daily materials for the President & CEO, ensuring her preparedness and punctuality for all engagements. This includes onsite and in-office staffing.
• Providing basic IT support, including virtual meeting room set-up, and troubleshooting for the President & CEO’s office equipment and software.
• Coordinating events, including at the private residence of the President & CEO.
• Tracking all commitments of the President & CEO and see them through to completion, providing invaluable executive support.
• Serving as a point person for internal and external questions and requests of the President & CEO, demonstrating your approachability and reliability.
• Sourcing and recording donor and prospect data on behalf of the President & CEO and the Office of the President.
• Processing expenses and reimbursements for the Office of the President, ensuring finances are handled with precision and in alignment with the budget.