Receptionist Administrative Assistant

Description

Lane Enterprises is excited to welcome a Receptionist Administrative Assistant to their team!  From generous benefits, including bonus opportunities and an Employee Stock Ownership Plan (ESOP), to great employee retention, this is a fantastic opportunity to join a thriving organization! 

Job Summary:

The Receptionist Administrative Assistant is responsible for handling incoming calls, welcoming guests, daily mail distribution, UPS package handling/distribution, office supply inventory/ordering, and delivering general administrative tasks. This role provides comprehensive administrative support across all departments.

Essential Responsibilities:

• Greet and welcomes visitors with a friendly, professional demeanor.

• Maintain a clean and organized reception area.

• Answer, screen, and forward incoming calls.

• Supply inventory and ordering.

• Manage and distribute incoming and/or outgoing mail, packages, deliveries.

• Schedule appointments and meetings – manages conference room bookings upon request, orders catering as requested.

• Performs administrative tasks such as data entry, internet research, filing, and copying/scanning/faxing documents.

• Assists with document preparation - editing/formatting/proofing.

• Creates and maintains filing systems, physical and electronic.

• Provides administrative support to managers and staff on specific projects.

• Other relevant duties as required.

Requirements

Required Skills & Abilities:

• Ability to communicate effectively and professionally.

• Maintain a clean, professional appearance and workspace.

• Excellent customer service skills including a professional phone demeanor.

• Proficiency in relevant software such as Word and Outlook.

• Proficiency with general office equipment.

• Ability to work both independently and as a member of a team.

• Ability to learn new skills and be flexible in the work environment.

Education and Experience:

• High school diploma or equivalent.

• 2 – 5 years of reception/administrative experience in an office environment.

• Proficiency in Microsoft Office Suite (Word, Outlook).

• Strong organizational skills with the ability to prioritize tasks.

• Ability to multitask and work efficiently in a busy office.

• Strong critical thinking skills and attention to detail.

• Ability to maintain confidentiality relating to sensitive information.

Physical Requirements:

• Sedentary work that primarily involves sitting/standing in a stationary position, for prolonged periods.

• Repeating motions that may include the wrists, hands and/or fingers.

• Able to lift to 20 lbs.

• Must have speech and hearing acuity.

 Lane Enterprises is an Equal Opportunity Employer (EOE)