Administrative Assistant

Summary of Position

The Administrative Assistant will handle the day-to-day administrative duties for two executives, the Senior Vice President, Publicity, Events, and Awards and EVP, Insights & Analytics in STARZ’s New York office. The position is a great opportunity to join a collaborative, high functioning team with opportunities for professional growth. Our ideal candidate is a resourceful problem-solver and relationship builder, with a can-do attitude and a desire to learn and grow. 

The ideal candidate is a planner, detailed orientated with excellent verbal and written communications skills and can respond effectively and efficiently. This individual will demonstrate the ability to proactively anticipate needs and have a high level of professionalism. Complex calendar management and scheduling will require attention to detail as well as superb time management and organizational skills. 

Responsibilities

• Manage complex calendars and scheduling to support two executives. Extensive meeting scheduling coordination between internal and external stakeholders across NY, LA and the UK. 
• Comfortable communicating with assistants of high level executives, showrunners, talent representatives, etc. with a professional demeanor. 
• General assistant duties including, scheduling conference calls/zooms, meetings, compiling documents, creating and distributing agendas, creating travel itineraries, ordering office supplies, managing office newspaper/magazine deliveries, etc.
• Arrange travel for the two executives (both domestic and international), including but not limited to booking airfare, hotel and cars; as well as for talent as needed in support of the publicity department. 
• Prepare expense reports, scan receipts, code and submit any other relevant documentation for corporate submission.
• Provide departmental administrative support and other projects as assigned, including staffing red carpet premiere events, screenings, panels, NY Comic Con, Tribeca Film Festival, PaleyFest, etc. 
• Submit and process invoices, mange departmental accruals
• Partner and work very closely with C-Suite executive assistants, assistants across the company and assistants for talent and executive producers in both Santa Monica, NYC and internationally. 
• Be a trusted partner to the executives they support with the ability to exercise good judgement 
• Must be proficient in Outlook and comfortable navigating various software applications
• Organize meetings including booking conference room space, ordering catering and creating itineraries. 
• Receive and process departmental invoices and work with accounting and finance to ensure expenses flow through into department budgets

Qualifications and Skills

• Bachelor’s degree or equivalent experience
• 2+ years of administrative experience
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google G Suite tools (Docs, Sheets, Slides, etc)
• Must be highly competent with a range of modern communication tools such as Zoom, Teams, Slack, etc.
• Exceptional communication, time management, and organizational skills
• Detail-oriented and able to meet deadlines
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Comfortable juggling multiple projects and managing last minute pivots and timely requests with a calm, professional demeanor
• Thrives in a fast-paced environment and has excellent problem-solving skills
• Resourceful and eager to implement new organizational processes for the team 
• Requires discretion in handling confidential information
• Forward-thinker and a creative problem solver
• Effectively partner with other assistants throughout the organization to get things done

Nice to Haves

• Having an interest and is passionate about entertainment, television, media and pop culture is a plus! 
• Knowledge of SAP/Concur and AirTable 

About STARZ

STARZ (www.starz.com), a Lionsgate company, is a leading media streaming platform committed to delivering premium content that amplifies narratives by, about and for women and underrepresented audiences. STARZ is home to the highly rated and first-of-its-kind STARZ app that offers the ability to stream or download STARZ premium content, as well as the flagship domestic STARZ® service, including STARZ ENCORE, 17 premium pay TV channels, and the associated on-demand and online services. STARZ is available across digital OTT platforms and multichannel video distributors, including cable operators, satellite television providers, and telecommunications companies. In February 2021, STARZ launched #TakeTheLead, a multi-faceted a