APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Event Planner plans and organizes meetings and special events. Responsibilities include researching and recommending venues; coordinating logistics including transportation, accommodations, meals, and technology; building and maintaining relationships with vendors; establishing and monitoring budgets; supervising personnel.

• Facilitate planning meetings; consult with customers to determine on-site and virtual meeting/event objectives and requirements; plan the meeting/event scope and format; establish and monitor budgets
• Research and recommend venues and services conforming to customer requirements
• Coordinate services such as accommodations, transportation, tours, catering, and event security
• Ensure availability of signage, displays, printing, audio-visual equipment and other technology, and any special needs requirements
• Negotiate contracts with service providers and suppliers
• Direct administrative details, such as financial operations, promotional material dissemination, and inquiry response
• Ensure a safe and secure environment for staff, customers, and guests; address and appropriately respond to issues of concern
• Monitor activities to ensure regulatory and policy compliance, participant satisfaction, and problem resolution
• Conduct post-event evaluations; determine improvement areas
• Oversee environmental management or sustainability programs addressing recycling, conservation, or waste management
• Build and maintain relationships with internal and external vendors, event support services, etc.
• May hire, train, coach, supervise, schedule, and evaluate employees; recommend, plan, and coordinate professional development opportunities; adhere to Collective Bargaining Agreement provisions; participate in grievance/arbitration proceedings

Education and Experience

This position typically requires an Associate's Degree or an equivalent combination of education and experience.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, includi