Group Sales Coordinator

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Four Seasons Resort Orlando at Walt Disney World Resort, is the leading luxury resort in Central Florida. We pride ourselves on the service we deliver and that all begins with the dedication of our employees who embrace the meaning behind the Golden Rule. Guests are pampered with a customized approach, ensuring that each experience is unique and unforgettable. Our goal is to attract only the most positive and passionate talent, those who are able to provide intuitive service, with a warm and friendly smile. We encourage our team to strive for personal and professional greatness and are always empowered to do what is right.

Join our AAA Five Diamond property in Central Florida!

The Opportunity:

Group Sales Coordinator

Who We Look For:

We are looking for an individual who can provide support to our sales department. You will be responsible in assisting Sales Managers in selling and promoting Four Seasons Resort Orlando. In this role, you will also support functions to your supervisor including, but not limited to typing, the preparation of proposals and contracts, seamless data input, maintenance of databases, supply ordering and tracking, handling managers incoming and outgoing mail, answering phones and providing additional general office and resort assistance when needed.

Responsibilities:

• Assist with all office sales efforts, to include responding to general inquiries and client requests.
• Liaise with guests, clients and staff on a regular basis
• Assist clients in the absence of the Sales Managers
• Coordinate and assist with customer events. sales appointments, site visit preparation and ability to stand-in on behalf of Sales Managers
• Process and maintain all accounting responsibilities for Managers in accordance with established guidelines and standards, including completion of expense reports\Provide main telephone coverage for the sales and catering office
• To perform duties in a timely manner: general correspondence within 24 hours, projects within the specified deadline
• To represent Four Seasons Hotels and Resorts in the highest standards, in all areas of work, with our colleagues and customers
• To be punctual in scheduled work hours and follow proper FSHR employee procedures
• Ability to proof read all correspondence prior to handing off to managers for approval
• Ability to maintain all sales files in accordance with established procedures and standards
• Maintain the Sales Office in a neat and orderly manner
• Ability to respond properly in any resort emergency or safety situation

Minimum Qualifications:

• Minimum of 1 year experience as an administrative assistant in a hospitality-driven team environment.
• Knowledge of Golden Sales & Catering/Meeting Broker/OPERA systems is preferred.
• Sales and/or event coordinating experience is a plus.
• Proficient in computer skills (including Windows, Microsoft Suite, Lotus notes) necessary to complete any correspondence such as proposals, letters, and office communications.
• Excellent telephone manner and ability to communicate with clients and all levels of management.
• Ability to work effectively under pressure and handle several projects/deadlines.
• Strong organizational and self-guided multi-tasking skills.

Must be fluent in English and possess legal work authorization in the United States.

Comprehensive Benefits

• Energizing Employee Culture where you are encouraged to be your true self!   
• Comprehensive learning and development programs to help you master yo