Executive Assistant

About RitualRitual is a personal health brand that is building the future of daily essentials. Our mission is simple: we help turn healthy habits into a Ritual. We started by creating the first visible supply chain of its kind and reinventing the daily multivitamin from the ground up. Now, together with some of the world’s leading scientists, researchers and advisors, we’re developing a new standard of high-quality, traceable daily products across new categories. Hundreds of thousands of customers across generations trust us, and we are growing quickly.  We’ve built a team of over 120 (and counting) curious skeptics, world-class scientists, unconventional artists, expert marketers, and analytical strategists. We’re venture-backed and based in sunny Los Angeles. If you’re looking to challenge the status quo and be challenged to do the best work of your career, join us.
Essential:As the Executive Assistant reporting to the Executive Business Partner in the office of the CEO, you’ll play a pivotal role in shaping the team member experience at Ritual. You’ll directly support our Chief Financial Officer, Chief Revenue Officer, and Chief Scientific Officer, as well as the extended executive team as needed. Additionally, you’ll be responsible for fostering an exceptional in-person experience for the Ritual team at HQ and planning our large-scale annual company events. We welcome individuals who are service-oriented, proactive, solution-focused, organized, and capable of managing multiple priorities in a dynamic environment.

What You'll Do:

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Executive Assistant
• Provide direct support to the Chief Financial Officer, Chief Revenue Officer, and Chief Scientific Officer by managing their calendars, scheduling meetings, booking travel, and more.
• Offer onsite support to the Executive Leadership Team at HQ.
• Perform general administrative duties, including processing expense reports, mailing, and filing.
• Approximately 50% of the role (average 20 hours a week).
Office Management
• Create a welcoming and inclusive Headquarters environment where all employees feel supported.
• Oversee office logistics, such as liaising with the landlord, managing conference room bookings, coordinating team lunch catering, maintaining cleanliness, managing organization and storage, shipping/receiving, and ensuring supplies and refreshments are readily available.
• Enhance our physical spaces to reflect and reinforce Ritual’s culture and values.
• Assist the IT team with onsite tech support, such as network connectivity and printer troubleshooting.
• Partner with the People Experience Manager on setting up, breaking down, and executing in-office People Team programs, including A/V, procurement, printing, and distribution of materials.
• Coordinate team events, including office outings, team dinners, happy hours, and other celebrations.
• Maintain an organized office environment by managing the quarterly office cleanup process.
• Support new employees, visitors, and guests to ensure they feel welcomed and well informed.
• Serve as the go-to resource for office-related needs and inquiries.
Company Events
• Collaborate with the Executive Business Partner to strategize and design our annual Ritual Summit and Homecoming events.
• Lead project management for these events, ensuring seamless execution.
• Source and negotiate contracts with event locations and vendors.
• Act as the primary contact and liaison between Ritual and venue teams for events.

Who You Are:

• Proactive Problem-Solver: You approach challenges with a "can-do" attitude, anticipating needs and staying ahead of potential roadblocks. You excel at managing communication and driving impact for yourself and others.
• Solution-Oriented Innovator: No problem is too big or small for you to tackle. You think creatively and adapt quickly to changes or unexpected situations.
• Detailed-Oriented Achiever: You move quickly but never compromise accuracy. You ensure every detail is accounted for, and your work reflects quality and precision.
• Highly Organized Professional: You value structure and order, ensuring spaces are tidy, organized, and functional to support your team effectively.
• Inclusive Culture Carrier: You prioritize creating a welcoming, inclusive, and positive environment for everyone. You are committed to fostering diversity, equity, and inclusion (DEI) and are self-aware of your impact on workplace dynamics. You use inclusive language and help build a culture that supports team members from all backgrounds.

What You Need:

• Experience: 3+ years of experience supporting C-suite executives and 2+ years of experience managing an office.
• Technology Proficiency: Confident and effective use