Executive Assistant to the Chief of Global Operations

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole.

We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, WD_BLACK™, and SanDisk® Professional brands.

We are a eky partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, Western Digital is fueling a brighter, smarter future.

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

Job Description

We are seeking an Executive Assistant (EA) to the Chief of Global Operations at Western Digital (WD) to partner closely with the executive and senior members of the leadership team across the globe. 

You are expected to work with the highest level of confidentiality, understanding the needs of the executive and fostering relationships across the business to deliver desired outcomes. You need to be organized and innovative, able to balance competing priorities in a fast-paced environment. You must be willing to pitch in and work collaboratively to execute effectively and efficiently. 

You need to be a self-starter and detail-oriented with superior written and verbal communication skills. You have a strong executive presence and can maintain the utmost level of professionalism. 

Supporting an executive for a company spread across the globe, at times you will need to be flexible with working hours, and self-time management will be necessary. Daily in-office presence at WD’s Great Oaks office is required. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Calendar Management: Ensure the leaders time is well organized and used to best support the goals of group and the broader company. 
• Meeting Planning and Organization: Assist the leader in the planning and organizing of internal and external meetings, team off sites, country visits, and other meetings. 
• General Inquiries: Act as the source for inquiries into the leaders’ office and the ability to refer routine matters to appropriate parties. 
• Correspondence/Approvals: Act as a proxy for communications and approvals, where applicable. 
• Tool Management: Manage expense reports, Statements of Work and Purchase Orders, and become savvy with WD’s internal tools such as M365, Co-Pilot etc. 
• Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips. 
• Projects: Partners with key stakeholders within the group and other senior leaders on special projects, as needed. 
• Travel: Manage the leaders travel needs, including planning optimum travel arrangements 
• Community: Build the necessary communities to further drive your own development, and to support your peers across the business. 

Qualifications

REQUIRED

• Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint 
• Highly organized, resourceful, and detail-oriented 
• Ability to prioritize and manage multiple tasks at the same time 
• Ability to work unsupervised 
• Utmost integrity and professionalism 

SKILLS

• Must be a team player, able to work across multiple different teams 
• Ability to carefully manage the time of the executive, while also ensuring openness, being approachable and easy to deal with
• Demonstrated ability to partner with peers for shared success

Additional Information

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical cond