Camp Office Assistant/Canteen Director

Location: Camp Grandview, Jasper Georgia
Position: Summer Camp Office Assistant/Canteen Director
Position Type: Overnight Residential - Temporary Full-Time
Pay Rate: 350.00 weekly.
About this opportunity:
Performs a variety of clerical and secretarial work necessary for the smooth operation of the camp office; Processes a variety of routine paperwork necessary for office operations; files and records information; answers the telephone and provides general information regarding the office operations and/or services; processing incoming/outgoing mail; collects and processes fees for camp bookings.

Key responsibilities:
Office Assistant (60%)
• Assists with copying, filing or other office responsibilities as needed.
• Assists with preparations for camper registration including checking in paperwork.
• Collects and checks all USDA sheets for each camper at registration.
• Keeps USDA records at meals.
• Completes proper USDA forms for food deliveries.
• Keeps all USDA forms filed and in proper order for each camping period.
• Meets with USDA inspector.
• Assist with preparing, typing, and processing correspondence, proposals, contracts, agreements, statistics, check requests, forms, invoices, notices, bulletin, agendas, schedules, etc.; ensures the accuracy, completeness, and timeliness of the same.
• Assist with maintaining office records, reports, calendars, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain office records; research office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.
• Answers telephone in a courteous and tactful manner; greets and assists Camp visitors and vendors; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.
• Receives, sorts, collates, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
• Assist with processing camp fees and canteen billings; receives, sorts, and records incoming checks; submitting to camp caretaker for final processing.
• Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; ensures the files are maintained in an organized and efficient manner.
• Photocopies and/or shreds a variety of items including correspondence, forms, reports, and documents.
• Assists with distributing information regarding Salvation Army Camp services, programs, conferences, seminars, etc. in an accurate and timely manner; compiles mailing lists and ensures the accuracy and completeness of the same.
• Orders office supplies to ensure the inventory is maintained at a level to meet the needs of the department; orders equipment and any other special items required for the office operations including supplies for the photocopy machine; reviews office supply catalogs for desired items and ensures items are ordered at an economical price when possible.
• Coordinates arrangements for routine meetings; ensures that meeting rooms are properly set-up and cleaned before and after meetings; prepares food and drink as necessary.
• Assists with updating the Disposition of Forces (Dispo), Minute Book, and/or departmental manuals to reflect any changes as they occur; ensures that the same is maintained and updated in an accurate, complete, and timely manner.
• Participates enthusiastically as a member of the camp staff team to deliver and supervise evening programs, special events, overnights and other all-camp activities and camp functions.
• Sits with camper tables during meals and serve as a table monitor when needed.
• Keep personal living quarters neat, clean, and ready for inspection.
• Be available to participate and assist with camp programs and activities as directed by the Camp Director.
Canteen Director (40%)
• Coordinates the stocking of the canteen with drinks and snacks and drink machines; ensures popular items are always available. Orders are to be approved before being placed with vendors.
• Maintains record of canteen supplies used for camp program.
• Prepares detailed inventory of all clothing, food, and beverages.
• Maintains and cleans canteen daily to include emptying garbage cans, checking restrooms, re-stocking supplies, and hosing outside area.
• Assist with distributing camp t-shirts for campers each week.
• Supervises other staff members assigned to work canteen.
• Perfo