Billing/Account Receivable Specialist

Description

The Billing/Accounts Receivable Specialist’s primary responsibility is to manage the billing process to ensure accurate and timely billing for all consulting services provided to the client.  The ideal candidate will have prior experience working in a law firm or other professional service organization.

This role strictly adheres to our Corporate Standards of Excellence and procedural guidelines spelled out in our Professional Procedure Manual.

Essential Job Functions:     

1. Generate invoices - use TimeSolv billing software to generate invoices based on the services rendered, ensuring they comply with client billing, guidelines, and legal regulations. 

2. Review and process invoices using TimeSolv billing software – review detailed records of consulting services provided, ensuring that all billable hours, expenses, and disbursements are accurately recorded.  

3. Maintain billing records - maintain organized records of all billing transactions, including invoices, payments, adjustments, and client communications related to billing.  

4. Address billing inquiries - respond to client inquiries regarding billing matters, providing explanations of charges, resolving discrepancies, and ensuring client satisfaction.  

5. Collaborate with team - collaborate closely with team members to ensure accurate and timely billing, providing support as needed to facilitate the billing process.  

6. Monitor accounts receivable - monitor outstanding balances, follow up on overdue payments, and work with clients to resolve payment issues in a timely manner. 

7. Compliance and Reporting - ensure compliance with firm policies and procedures related to client invoicing. 

8. Performs additional duties as assigned. 

Requirements

Education and Experience Requirements:     

1. Associates degree, bachelor’s degree, or equivalent in work experience. 

2. 2+ years of accounts receivable, invoicing or bookkeeping experience at a law firm or other professional service organization. 

3. Experience with time tracking/billing software, preferably TimeSolv.

Skills and Abilities:     

1. Fluent in MS Office Products.  

2. Superior verbal and written communication skills. 

3. Solid problem-solving skills. 

4. Must be willing to work as part of a team and aid and support team members when needed. 

5. Ability to multitask and operate in an everchanging environment is critical. 

6. Ability to meet deadlines. 

7. Excellent organizational skills and attention to detail. 

8. Ability to communicate clearly, to work well with others, and to manage time effectively.

Starkweather & Shepley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

These statements are intended to describe the general nature and level of work performed by the employee and are not intended to be a complete list of responsibilities and duties. These statements do not establish a contract for employment and are subject to change at the discretion of the organization.