Project Assistant (Temp)

Job Title: Project Assistant, Infant Mortality Action Team (IMAT)
Department: New York City Department of Health and Mental Hygiene (NYCDOHMH)
Division: Division of Family and Child Health (FCH)
Bureau: Bureau of Maternal, Infant, and Reproductive Health (BMIRH)
Location: 4209 28th street, Long Island City, NY 11101
Reports to Title: Director of Research and Evaluation, BMIRH
Direct Reports Title(s): Deputy Director of Infant Mortality Action Team
Schedule & Hours: 9am-5pm. Up to 2 days a week (days flexible) for an estimated 36 weeks
Workplace Flexibility Modality: In-office
Work Environment: Office environment
Grant End Date: Estimated date: 2/15/27 (no end date in contract)
Created Date:7/10/2025
Revised Date:7/16/2025
Salary: $45 an hour
FLSA Classification: Non-exempt

Who We Are:
The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.
Our Culture:
We embrace a culture of learning, collaboration, innovation, and well-being, where open communication drives our impact.
About the Program:
BMIRH’s Infant Mortality Action Team (IMAT) project aims to conduct a pilot project to conduct surveillance of all Sudden Unexpected Infant Deaths (SUID) in New York City and use the data to inform an Action Team that will make recommendations to improve programs and scale-up.
About The Role:
BMIRH seeks an enthusiastic, motivated Project Assistant to support administrative and coordination tasks of the IMAT project. This is a grant-funded, part-time, temporary position located at the DOHMH office in Long Island City. The candidate will be required to sit in the DOHMH office during work hours (9am to 5pm) and will work up to 2 days a week for an estimated 36 weeks. Minimal travel within the NYC boroughs may be required.
This position will report to the Deputy Director of IMAT project within the Research and Evaluation Unit of BMIRH, working in close collaboration with the Director of Research and Evaluation and the Executive Director for Maternal and Child Health as well as other team members, as needed. Broadly, the Project Assistant will be responsible for providing administrative and coordination support to the Project team.
Responsibilities:
Training and orientation
• Take required DOHMH CITI training online course
• Receive orientation to BMIRH’s IMAT project and Sudden Unexpected Infant Death (SUID) Surveillance work

General administrative support
• Provide administrative support for the management of consultants and other IMAT project activities
• Support project implementation plan and tracking systems
• Set up meetings, support creation of agendas, and prepare meeting notes
• Work closely with the supervisor and others to field abstractor queries on data abstraction.
• Coordinate and liaise with the Fund for Public Health (FPHNY) to ensure completion of payment of consultants
• Assist with data entry as requested

Assist in creation and coordination of IMAT action team
• Assist in developing community action team protocols and in developing foundational documents for community action team recruitment efforts
• Assist in recruitment of community action team members
• Assist in development and dissemination of application materials and invites
• Assist in reviewing applications with team members
• Collaborate with Action Team Facilitator and Executive Director in developing strategic plan and other documents for community action team meetings
• Assist in administrative preparation and meeting follow-up of in-person community action team meetings
• Assist in design and maintain tracking and other documents related to action team membership and meetings
• Maintain updated listservs and governance documents for in-person and virtual meetings
• Prepare, coordinate, submit, and track consultant/temp and vendor (facility/food) invoices across multiple funding streams and ensure payment
• Other duties as assigned to support the overall goals and mission of the department/ organization.
Requirements:
• Commitment to furthering infant health, r